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Administrative assistant or general office Resume
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| Desired Industry: Clerical/General Office |
SpiderID: 9343 |
| Desired Job Location: Chicago, Illinois |
Date Posted: 10/24/2006 |
| Type of Position: Full-Time Temporary |
Availability Date: 10/25/06 |
| Desired Wage: 26,000 |
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U.S. Work Authorization: Yes |
| Job Level: Experienced with over 2 years experience |
Willing to Travel: Yes, Less Than 25% |
| Highest Degree Attained: Bachelors |
Willing to Relocate: Undecided |
Objective:
I am looking for a position that will help me enhance my skills and capabilities.
Experience:
I have skills in pretty much all aspects of an office environment. Including phones,data entry,opening office /closing office,maintenance of the office, inventory, ordering supplies, micorsoft office:word,excel,power point,some quickbooks and some publisher.
Education:
Bogan High School-6/03.
Robert Morris College-4-05, BA
Harold Washington College-Present
Affiliations:
Seek Careers and Staffing, Inc 4/27/06 ¡V Present
Temporary ¡V to ¡V Permanent Assignments
„« Administrative
„« Customer Service
„« Data Entry
„« Reception
„« General Office
Workplace Solutions, L.L.C 5/5/06 ¡V 10/3/06
Administrative and Customer Service Duties
„« Screen all incoming phone calls, schedule meetings, and greet internal/external visitors.
„« Maintain general database, updating and adding information to records as needed.
„« Data Entry of confidential files.
„« Keeping confidential files up-to-date.
„« Opening and closing office.
„« Opening and closing cases.
„« Report preparation for counselors.
„« Training and Seminar preparation.
„« Mailing and faxing affiliate paper work as needed.
ERA Unique Real Estate, Chicago, IL 1/07/06 ¡V 5/4/06
Reception, Clerical and Customer Service
„« Screen all incoming phone calls, schedule meetings, greet internal/external visitors, and manage incoming and outgoing correspondence and materials.
„« Assess the nature of the need or request, secure the appropriate resource, and monitor for follow-up to ensure needs are met.
„« Responsible for the creation, reproduction, distribution and/or maintenance of departmental documents including memos, letters, reports, spreadsheets, databases, presentations, etc.
Administrative Duties
„« Supply Requisition Monitor a variety supplies, equipment, and forms; determine appropriate levels of
inventory; research vendors for supplies, initiate, justify, track and deliver supplies and forms. Manage
purchase of office and program supplies and maintenance of all office equipment.
„« Correspondence: Receive, open, sort, and distribute incoming and outgoing mail, messengers, and faxes.
Compose correspondence on own initiative about administrative matters and general policies for executive's
approval; Photocopy, deliver and file correspondence as required.
„« Scheduling: Receive requests or determine need for meetings or appointments; schedule meetings, appointments, conferences, travel, etc.; notify requesters) and other parties and resolves scheduling conflicts. Prepare materials needed by Manager for correspondence, appointments, telephone calls, meetings, and conferences and keeps them informed on matters to be considered. Attend meetings as needed and composes minutes.
„« Liaison: Monitor, disseminate and follow up on administrative policies and procedures. Establish follow-up system to ensure appropriate individuals complete assignments on time and as specified.
„« Project Support: Support Sales Associates and Managers with projects, programs, and special events as
needed.
„« Maintain general database, updating and adding information to records as needed.
„« Conduct employee orientation for all new hires.
„« Maintain personnel files, including upkeep of staff time sheets.
Record Keeping
„« Perform basic to complex paper and electronic record keeping and file maintenance tasks including
gathering, filing, and retrieving materials.
„« Identify need for new files, prepares, plans, and develops new filing systems as indicated.
„« Process, verify, and confirm required employment documentation for employees in department.
„« Maintain department subscriptions.
„« Track and monitor department staff vacation scheduling, etc.
Bookkeeping
„« Perform basic to complex bookkeeping functions such as processing invoices and other direct billing forms,
department expense reports and travel and business arrangements.
„« Maintain internal expense tracking system, including tracking, investigating, reporting and resolving
variances.
„« Assist with organizational audits.
„« Submit payroll biweekly to payroll service.
State of Illinois, Chicago Heights 2/04 ¡V 07/05
Dept. of Human Services
Home Care Provider
„« Help with the cooking & cleaning
„« Help maintain household business
o helped with filing
o mailed bills on time
o taxes
o medical
„« Managed her healthcare issues
o changed bandages
o issued medication
o set up appointments
AMERICANA TOWERS, Chicago, IL 5/03 -9/03
Pool Attendant/Office Aid (Seasonal)
„« Supervised pool area
o Cleaned pool area
o Set out materials and put them away
„« Filed paper work
„« Aided tenants in the office on the weekends
Roosevelt University, Chicago, IL 2/03 ¡V 5/03
Phone-a-thon Caller
„« Called Alumni and ask for their support
„« Made quota by the end of the week
Skills:
Skills
Drivers Licenses and Endorsements
• Normal (class d) drivers license. Yes
Personal Computer Skills
• Use internet to locate information More than 5 years
• Use personal computer More than 5 years
• Use Microsoft Word software More than 5 years
• Use Windows More than 5 years
• Use spreadsheet PC software 3 - 5 years
• Use Excel software 3 - 5 years
• Use Microsoft Office software 3 - 5 years
• Use Microsoft PowerPoint software 3 - 5 years
• Use word processing software 1 - 3 years
• Use desktop publishing Less than 1 year
• Use graphics software programs Less than 1 year
• Use Microsoft Access Less than 1 year
• Use Microsoft Outlook Less than 1 year
• Use MS Works software Less than 1 year
• Use WordPerfect Less than 1 year
Office and Physical Skills
• Typing speed 41 - 60
• Pounds able to Lift More than 70
• Hours Able to Stand or Walk More than 5
Executive Secretaries and Administrative Assistants
• Compile or maintain records 3 - 5 years
• Perform multiple tasks simultaneously 3 - 5 years
• Schedule appointments 3 - 5 years
• Assign or prepare work schedules, duties, tasks, or responsibilities 1 - 3 years
• Explain basic office procedures and equipment 1 - 3 years
• Maintain personnel folders 1 - 3 years
• Make appointments and maintain appointment calendar 1 - 3 years
• Open, sort, and distribute incoming correspondence, including faxes and email 1 - 3 years
• Plan and coordinate conferences or events 1 - 3 years
• Prepare documents, using computer software 1 - 3 years
• Read and answer correspondence 1 - 3 years
• Recommend measures to improve efficiency 1 - 3 years
• Make travel arrangements Less than 1 year
• Record meeting minutes or activities Less than 1 year
• Refer client to other agencies or resources Less than 1 year
Telemarketer Sales
• Provide customer service More than 5 years
• Take telephone orders 3 - 5 years
• Arrange for delivery 1 - 3 years
• Demonstrate, explain products, methods, or services 1 - 3 years
• Explain product or services provided 1 - 3 years
• Write customer orders 1 - 3 years
• Solicit business by telephone Less than 1 year
• Solicit orders for merchandise Less than 1 year
Office Clerks, General
• Communicate with customers, employees, and others to answer questions, disseminate or explain information, take orders and address complaints 1 - 3 years
• Compile, copy, sort and file records of office activities and business transactions 1 - 3 years
• Order materials, supplies or equipment 1 - 3 years
• Prepare incoming and outgoing mail 1 - 3 years
• Relieve on reception 1 - 3 years
• Use copying machine 1 - 3 years
• Proofread documents Less than 1 year
• Use postage meter Less than 1 year
File Clerks
• Retrieve information from files More than 5 years
• Key, print, and store documents 3 - 5 years
• Organize and maintain a filing or processing system 3 - 5 years
• Perform alpha or numeric filing 3 - 5 years
Lifeguards, Ski Patrol, and Other Recreational Protective Service Workers
• Clean swimming pool Less than 1 year
• Maintain pool water quality Less than 1 year
• Observe area from tower Less than 1 year
Receptionists and Information Clerks
• Answer telephones More than 5 years
• Greet or assist visitors, guests, or customers More than 5 years
• Distribute or collect mail 3 - 5 years
• Eliminate or sort out outdated or unnecessary materials 3 - 5 years
• Keep records of materials filed or removed, using logbooks or computers 3 - 5 years
• Receive and distribute messages 3 - 5 years
• Use fax machine 3 - 5 years
• New registrant/applicant intake 1 - 3 years
• Resolve customer inquiries or complaints 1 - 3 years
• Work in clinic, hospital, or rehab center Less than 1 year
Reference:
Denise Reaves,former co-worker-630-935-5347
Charlene Webster,former co-worker-773-932-4636
Aubrey Conant,family friend-312-841-3776
Candidate Contact Information:
| Name: Autumn J Marsh |
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| Street: |
Phone: 773-799-7801 |
| City: Chicago |
Fax: 773-585-6093 |
| State: Illinois |
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| Zip: 60652 |
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| Web Site: |
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