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Office Manager/Administrative Exec Resume
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| Desired Industry: Management |
SpiderID: 8299 |
| Desired Job Location: Cranberry Township, Pennsylvania |
Date Posted: 8/14/2006 |
| Type of Position: Full-Time Permanent |
Availability Date: Sept 1 2006 |
| Desired Wage: 36000 |
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U.S. Work Authorization: Yes |
| Job Level: Management (Manager, Director) |
Willing to Travel: No |
| Highest Degree Attained: High School/Equivalent |
Willing to Relocate: Yes |
Objective:
Highly accomplished individual with extensive administrative experience coupled with excellent organisational skills and the ability to multi task effectively. Excellent in interaction with clients and public. Proven success in customer service with professional friendly attitude. A natural born People Person.
Gained many years of experience in various fields. A very capable person, proactive and keen to learn, with the ability to complete tasks with minimum supervision and performing task beyond any job scope.
Proficiency in computer skills would certainly add to the value of work in your establishment. Computer literate and a Microsoft Certified Professional. Bilingual in English and Malay.
Experience:
PROFESSIONAL EXPERIENCE
OCTOBER 2004 TO DEC 2005 – ABDA WORLDWIDE EXPRESS– OPERATIONS MANAGER
Committed to providing exceptional service as well as excellent employee morale. Dedicated to building a highly motivated team aware of their role in improving productivity and quality.
General Office Administration - banking, Correspondence, Invoicing, Office Supplies etc
Attended to Customers in their need to send out large parcels or goods out of Singapore to various countries.
Perparing of documents and paper work and liase with the Cargo section in preparation for the goods to be sent out,
Assign of AWB numbers for goods and making reservations for delivery. Taking dimensions and weight etc.
Establishing good client relations and customer service
Preparing monthly reports on sales made for the month.
MAY 2002 -MAR CH 2004 – MAZWORKS SINGAPORE PTE LTD
HELD THE POST OF OFFICE MANAGER IN AN IT START UP COMPANY. (.NET TECHNOLOGY)
Oversee day to day operations and all administrative tasks that includes applying for Employer CPF Registration, and new employee (CPF 1 &CPF 92), computation of CPF contribution for staff, Salary for staff, Applying of Employment Pass and cancellation, GST Submission etc. Accomplished in the setting up of the company.
Managing accounts AR/AP; daily cash flow, monthly expenses, Reconciliation, GST Returns and Petty cash.
Maintaining stock of daily office supplies.
Responsible for Human Resource activities such as hiring, employee contracts, annual leave records.
Creating Forms for Office use such as Leave forms, Medical Sheets, Application Form, Requisition etc
Conducts weekly meetings, maintains notes, and monitors the completion of performance objectives on a weekly basis reporting back to the CEO on the progression and completion of each objective
Research on competitors, partners, potential clients and areas pertaining to the company.
Other tasks (out of job scope) are simple drawings of floor plans, charts, etc using Visio, Power Point slides for course materials
Transcript of instructions for Visual Basic for hands on Labs.
MAY 2000 - APRIL 2002 - GRA (SINGAPORE) PTE LTD )(INVESTMENT COMPANY)
Held the post of an Office Administrator.
Handling of phone calls, taking down messages, resetting of passwords or voice mail systems, recording of new extensions i.e. - voice mail listing is done internally. Came up with solutions in cost savings.
Booking of Meeting Rooms and attending to guests.
Sourcing articles and foreign exchange currency, ordering of office supplies and materials.
Tracking of office inventories and materials, fixing of appointments, getting quotation for office equipment.
Creating Forms and simplifying work flow
Backup tapes to be changed daily for server, incoming and outgoing mails and courier.
Calling of building maintenance for leakage, blackouts, etc overall General office maintenance.
Responsible for travel arrangements and accommodation.
Organising of Office events as well as annual D&D.
DEC 97 - DEC 99 - MARITEC INSPECTION SERVICES PTE LTD (SHIPPING –BUNKER/CARGO SURVEY/FULL CONDITION)
Held the post of Secretary.
Coordinating with suppliers and clients for grade and barge supplying for bunkering/cargo surveys, on and off Hire and Full conditions surveys.
Deploying surveyors. Monitoring of Admin Assistants, report typing and checking
Cancellation of work permit, General Office equipment Maintenance and stationery supply.
Keeping records of payment, and generating statement of accounts, Invoicing to clients, correspondence and quotations, reconciliations.
JAN - SEPT 97 - MELIA AT SCOTTS HOTEL -SINGAPORE
Held the post of Front Office Officer.
Involved in getting complimentary orders for servicio real guests on Executive Floor.
In charge of buffet display for Executive floor
Serving breakfast/coffee and taking orders during morning buffet – liaised with F&B department
Checking in/out guests, checking of rooms (FIDELIO), coordinated with F&B and Housekeeping departments.
Giving secretarial support to Front Office Manager
MAY 95 -NOV 95 – PLIMSOLL FLEETWINCH SINGAPORE (SHIPPING LINE)
Held the post of Admin Assistant Temp
Giving admin and Secretarial support to production department. Work involved were production schedule, Manpower hours, Typing, Filing, Work Orders, work In Progress, Updating of Stock, Flowcharts, Packing
Lists, etc.
MAY 94- APRIL 95 – KESTREL MANAGEMENT SPORE PTE LTD
Held the post of a Junior Secretary - 1 year contract.
Duties involved were filing, typing, petty cash, telephone calls, drafting of letters, stationery control, general maintenance of office, Copier and Fax Machine, (leakage, repairs etc.).
Booking of tickets, Advertisements, Entertainment Claims, Issuing of cheques, Outgoing and incoming mails.
Copying and compilation of manuals, presentations, booking of conference rooms via profs, Courier, Faxes.
Leave Batching. Assist all personnel in making charts, payment orders, subscription renewals, and other administrative matters.
SEPT 90-APRIL 94 - SEMBAWANG SHIPYARD
Held the post of Admin Assistant/Customer Relations Assistant
Duties involved were typing, (Wordperfect/Lotus), Issuing Cheques, stationery control, invoicing to clients, DO’s, Custom Forms.
Taking Minute of Meetings, Answering Calls, Filing, Stationery Control and Purchase Orders, Petty Cash, general office maintenance. and faxing. Performed Data Entry, Overheads, binding, Filing and Payments.
Handling of Hotel Reservations, Car Rentals, Airport Transfers, Dinner/Function Reservations, Airline Ticket Reservation, Stock Checking and Petty Cash.
Education:
SPECIAL SKILLS
Windows – FIDELIO, SAP, Excel, MSWord, Power Point, Adobe, Visio, Html, Dreamweaver, JavaScript, Flash & Frontpage, PC Upgrade & Maintenance, Troubleshooting Hardware & Software, Reformatting, MCP Certified, Lotus Notes, Outlook Express, Knowledge on Access and QuickBooks
Basic and Intermediate Spanish at Cambridge Language School
EDUCATION
O’Levels
Institute of Administrative Course
Reference:
Mazworks:
Steven Evans - Email -iggy_e@yahoo.com
- Mobile : 65-98239087
Abda Worldwide Express:
K. Abubacker Siddiq - stcargosg@yahoo.com.sg
- Mobile : 65-96757116
Candidate Contact Information:
| Name: Lorietta Roberts |
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| Street: - |
Phone: 724-7724157 |
| City: - |
Fax: - |
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