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Executive - Administrative Assistant Resume
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| Desired Industry: Clerical/General Office |
SpiderID: 7112 |
| Desired Job Location: Washington, District of Columbia |
Date Posted: 5/25/2006 |
| Type of Position: Full-Time Permanent |
Availability Date: 05/23/2006 |
| Desired Wage: $36K |
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U.S. Work Authorization: Yes |
| Job Level: Experienced with over 2 years experience |
Willing to Travel: Yes, More Than 75% |
| Highest Degree Attained: High School/Equivalent |
Willing to Relocate: Yes |
Objective:
To seek a challenging position with opportunity for growth and career advancement within the federal, state, or county governments or a reputable private company.
Experience:
Employer’s Name: Snelling Personnel Contracted Thru: U.S. Chemical Safety & Hazard Investigations Board
Dates: 10/2005-Present
Job Title: Administrative Assistant
Duties and Accomplishments: Review all expense reports for the United States Chemical Safety and Hazard Investigation Board employees, which include verifying proper per diem rates, receipt submittal and the accuracy of dates in conjunction with assign Travel Authorization. Process all Travel Authorization requests in a timely manner and coordinate through the receptionist and the accounting managers. Serve as backup for the receptionist and office assistant on an as needed basis. Maintain correspondence, reports, and various technical data. Make travel arrangements and prepare travel orders. Maintain a calendar for the supervisor, scheduling appointments, meetings, and conferences. Procure office supplies and services. Interact with members of the staff, organization, and individuals outside of the agency ranging from other government agencies to the general public. Receive phone calls and visitors and refer them to the appropriate individual. Serve as the office liaison for groups associated with the organization. Maintains proficiency and provide assistance to employees in the agency and office on the use of word processing, spreadsheet, scanning, desktop publishing and text editing software used to produce finished intelligence reports. Prepares correspondence, reports, technical documents, graphs/charts, forms, and other office support materials.
Employer’s Name: US Capitol Police
Dates: 04/2003-06/2004
Job Title: Administrative Clerk
Duties and Accomplishments: Review and process incoming and outgoing correspondences and routes to appropriate element. Prepares specialized correspondences in final format for appropriate signature. Schedules and verifies the use of conference rooms for meetings. Establish and maintain in-house paper and electronic filing system for eighty-nine officers on the Senate Division - 3 shift. Maintain the development and implementation of staff policies and procedures to ensure proper flow of information. Ensuring that all policy and procedures are addressed to the appropriate individual; while keeping an update of all manuals, regulation binders and folders with the updated information. Maintains officer and supervisor’s time and attendance records for the Division on a daily basis. Serve as a liaison with the Administrative Sergeant and Lieutenant to resolve any questions or problems that may occur. Provide administrative and technical assistance on an as needed basis to all Senate Division personnel. Update and maintain automated manpower data and status reports to Division staff. Manages and coordinates training and pre-qualification schedules such as notification, rescheduling and follow-up. Acts as a liaison with the Office of Information Systems on problems with PC’s. printers, software, etc., while performing basic PC maintenance and upgrades. Generate officer’s schedules in order to stay in touch with any occurrence that happens on Capitol Hill without the assistance of a higher official.
Employer’s Name: DOT/Federal Highway Administration
Dates: 05/2002-04/2003 Job Title: Office Automation Clerk
Duties and Accomplishments: Processed all International, Domestic and Invitational travel requests for the agency. Assisted with processing and controlling all passport and visa applications worldwide. Routed employee’s cables for transmittal to the State Department for country clearance. Prepared and/or assisted with travel orders, travel authorizations, requisitions and procurement requests for office employees with the appropriate information, making sure money is available to cover the cost of travel while not exceeding per diem rates. Organized and reviewed outgoing correspondences, reports and other documents prepared by staff for personnel accuracy, proper format, correct grammatical content and punctuation. Determined and obtained appropriate sign-off using the appropriate material from a number of sources to be included in a final approval procurement package. Preserved office files and records. Received and distributed incoming mail. Maintained calendar of appointments, meetings and conferences for office staff. Received all telephone calls, supplying detailed information in response to varied inquires. Assist with the preparation, formulation, justification and execution for the division’s budget and financial plan. Assist with the preparation for procurements and purchasing of service and materials.
Employer’s Name: NRI Staffing
Dates: 02/2000-04/2002
Job Title: Administrative Assistant
Duties and Accomplishments: Prepared agendas and packets for administrative or attorney meetings on an as needed basis. Arrange travel itineraries for various administrators and attorneys. Scheduled meetings along with conference rooms for clients and attorneys. Assume other duties such as banking, credit control or payroll functions. Transcribed shorthand notes or data for audio-taping into letters and reports for clients and/or attorneys. Attended and took minutes of meetings, both in the office and at other sites. Provided information to assist clients or refer them to appropriate contacts, either in the organization or outside resources. Assisted in the promotion of products and give prices and details to customers. Conducted sale promotions to various outside companies offering out the firm’s services. Filed and maintained official personnel files, employee’s performance files, office subject matter files and general office files. Maintained an electronic log of all procurements for ease of retrieval.
Employer’s Name: Bowne Business Solutions
Dates: 02/1997-02/2000
Job Title: Office Specialist Leader
Duties and Accomplishments: Process high volumes of incoming and outgoing priority mail (Fed Ex, UPS, Parcel Post, etc.). Handle incoming and outgoing faxes according to client’s demands. Complete copy jobs according to job ticket instructions. Conference room setups including audio/visual equipment, food and beverages as needed. Communicate on a timely basis with clients and managers on job or deadline issues. Troubleshoot basic equipment problems. Perform quality checks on jobs completed. Maintains files, logs and records on all incoming mail, faxes and copy jobs as required by client. Deliver special and rush courier packages. Operate, sort and stamp outgoing mail using a postage machine according to policy and regulations, while preparing them for mailing regular, certified, registered, insured articles, special mail. Maintain files, logs, and records on special mailing. Pick up outgoing mail and interoffice mail from each department or person as required by the client. Assist in training new employees to the policies and procedures at the client site. Answer telephone in mailroom. Work with a variety of office machines (copiers, faxes, scanners, bindery equipment, paper cutters) and cleaning supplies & toner.
Education:
Axia College of Western International University
Phoenix, AZ (Online)
Associates of Arts in Business Administration
Degree: Spring 2007
Charleston Job Corps
Charleston, WV
General Education Diploma
Diploma: June 1995
Affiliations:
Not Applicable
Skills:
MS Office 95–XP, Docs Open, Group Wise, Adobe, Word Perfect, Time & Attendance, Travel Manager, Gov Trip, ARC, Prism, Discoverer, Proofreading, Strong Administrative Skills, Strong Organizational Skills, Strong Communication Skills, Typing 60 WPM, and PBX, AT&T & Meridian Switchboard Operations, Dictaphone, Fax Machine, Various Copiers, Printers, and Drives
Additional Information:
Job Related Training Courses:
Training Threw: Charleston Job Corps Title: Business and Clerical
Year: 1995
Training Threw: Snelling Personnel
Title: Peachtree & QuickBooks Accounting
Year: 2005
Candidate Contact Information:
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