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Executive Assistant Resume
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| Desired Industry: Architecture/Interior Design |
SpiderID: 30215 |
| Desired Job Location: Reno, Nevada |
Date Posted: 11/17/2009 |
| Type of Position: Full-Time Permanent |
Availability Date: 11/16/09 |
| Desired Wage: 35,000 |
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U.S. Work Authorization: Yes |
| Job Level: Experienced with over 2 years experience |
Willing to Travel: |
| Highest Degree Attained: High School/Equivalent |
Willing to Relocate: No |
Objective:
To aspire to a Project Manager and/or Office Manager in conjunction with the experience that I have acquired in the construction/administrative industry pertaining to purchasing, accounts payable and receivables, payroll and all general office responsibilities.
Experience:
Over 13 years experience working with a timeshare company from their initial start up in the industry to the completion of their final resort building in the Tahoe area which totaled $350 MM.
Excellent interior product purchasing skills pertaining to budgeting, receiving items on time, dealing with numerous suppliers, ability to negotiate with products suppliers on a factory direct basis on all furnishings purchased. Conducted research on all items needed to insure budgets were met.
Six (6) years experience dealing with all aspects of the accounts payable, accounts receivable and payroll.
Exceptional communication and customer service skills.
Capable of adapting to new computer programs quickly and effectively.
Ability to communicate with all Executives; Presidents, Vice Presidents, Construction Project Managers and Department Heads within an organization on a professional and respectful level.
The Ridge Tahoe / Resorts West
Executive Assistant to President and CFO
September 2006 - December 2008
Responsible for assisting Group Sales on cold calling new clients from large companies to offer them group retreat packages.
Completed forms for upcoming events at the resort which included where the event was to take place and the food and beverage for each event. Then coordinated with the Food and Beverage staff on a weekly basis to update them on all upcoming events.
Update Group Production Analysis reports on a monthly basis in IQ Ware Software and Excel.
Typing, answering phones, distributing incoming mail and filing for the President and CFO for the company.
Stiltz Tile
Payroll and Accounts Payable
October 2005 - September 2006
Completed all payroll duties - including inputting all time for each individual and job costing each hour worked.
Responsible for entering all suppliers invoices and paying them in a timely manner.
Placed tile orders for upcoming homes.
Answered phones, typing and filing.
Participated in safety meetings on a monthly basis and completed minutes for distribution to appropriate companies.
Koffler Masonry
Assistant Office Manager
July 1995 - November 2000
Completed all payroll procedures- ie: entering timesheets into Timberline program along with job costing all hours.
Completed all weekly and quarterly tax reports.
Accounts Payable - Responsible for entering all suppliers invoices and paying them in a timely manner.
Accounts Receivable – Completed contractors invoices into the Timberline program for payment .
Conducted follow-up calls to contractors for payment on outstanding invoices.
Posted incoming checks into computer system.
Responsible for making bank deposits on a daily basis.
Coordinated with tax consultant on a monthly basis to reconcile books.
Typing, answering phones, distributing incoming mail, filing and organizing operations.
The Ridge Tahoe
Assistant Project Manager
August 1983 - September 1994
Responsible for all the interiors in each new building - which included purchasing and coordinating the installation of all furnishings, soft goods, lighting, wallcovering and flooring.
Coordinated with our Accounts Payable department for payments/deposits to the suppliers.
Completed budgets for each building and stayed within those budgets.
Completed the walkthrough and punch lists of each unit prior to any furnishing being installed.
Coordinate with the contractor to complete all punch lists for the building.
Follow up on all items outstanding in each unit
Reinspected the unit to make sure all items have been completed to our satisfaction.
Responsible for making travel arrangements which included; flight, car and hotel reservations. Also arranged meetings for executives both within company and outside of the company.
Maintenance Secretary: Answered phones, typing, coordinated with engineering personnel and owners to make sure items in their units where repaired after they checked in.
Education:
High School Graduate
Business Correspondence Course
Interior Design Correspondence Course
Skills:
10 lines and a PBX switchboard
MS Office, Word, Excel, Quattro Pro, Power Point, Publisher, Windows 95/98/XP, IQ Ware, Timberline and Quickbooks.
Additional Information:
Employee of the Month - The Ridge Tahoe
Employee of the Year - The Ridge Tahoe
Reference:
Available upon request.
Candidate Contact Information:
TheJobSpider.com has chosen not to make contact information available on this page.
Click "Contact Candidate" to send this candidate a response. |
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