Executive Administrative Assistant Resume

Desired Industry: Executive	SpiderID: 29070
Desired Job Location: Newport Beach, California	Date Posted: 10/10/2009
Type of Position: Full-Time Temporary	Availability Date: 10-16-09
Desired Wage: 63,000.00
	U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience	Willing to Travel:
Highest Degree Attained: High School/Equivalent	Willing to Relocate: Undecided

Objective:
Accomplished, experienced Executive Assistant and Office Manager, seeks a challenging position where broad range of skills and experience will add value.

Experience:
Global Bridge Partners LLC, Irvine, CA (Apr,2006 - Present)
Office Manager/Executive Assistant
• Provide executive-level administrative support to Principals with various investment activities; research and report on various business concepts; maintain organized investment and company records; compose and edit correspondence; manage executive calendar and assist with travel arrangements.
• Prepare executive presentations, financial spreadsheets, budget and cost estimates and loan and interest calculations; manage all business and banking transactions in QuickBooks; prepare annual reports for tax preparation.
• Manage efficient office operations, including ordering office of supplies, distributing mail, maintaining a well-organized filing system, incoming calls, setup and maintenance of computers, phones, printers, local area networking, wireless and internet.
• Managed projects, such as computer and internet upgrades and the creative design of two company websites; conducted research and participated in collaborative writing assignments and design work on business plans and presentations.

Datacomm Network Solutions, Lake Forest, CA (Jan, 2001 - Apr, 2006)
Founder
• Formed an independent company, managing all aspects of operating an independent sales and consulting business, including accounting, website design, sales and marketing, presentations, contract negotiation, vendor relationships, technology trainings, online research, proposals and customer service. Established partnerships to supply larger customer orders.

Datacomm Support Company, San Clemente, CA (Jan, 1996 - Jan, 2001)
Sr. Account Executive
• Excelled as an outside sales representative, providing consistent annual growth in clientele and net profits to the company; produced and managed largest company sale.
• Prepared extensive technical proposals with Visio drawings; conducted board room presentations with executive-level decision makers; composed and edited effective company sales materials; wrote customer success story, published in major vendor publication.
• Designed and managed complex voice and data network implementations resulting in improved performance and profitability. Developed and managed relationships with partners, vendors and carriers; coordinated sales meetings and trainings.

Datacomm Support Company, San Clemente, CA (Jan, 1993 - Jan, 1996)
Office Manager/Inside Sales Coordinator
• Managed front office administration, supporting the CEO and outside sales representatives; created and maintained effective organizational and filing systems resulting in easy access to critical information, streamlined office functioning and provided quality customer service and support.
• Maintained current customer and vendor contact information in ACT Database. Managed efficient processing of customer orders, including purchasing, shipping and receiving and accounts payable and receivable in QuickBooks.

Downey Savings, Newport Beach, CA
(Jan, 1988 - Jan, 1993)
Sr Administrative Assistant
• Provided executive-level administrative support to Chief Information Officer and other departmental managers with a demonstrated ability to improvise, improve procedures, and meet demanding deadlines. Skillfully supported MIS Director through three promotions to CIO; initiated and created new job descriptions, approved and implemented.
• Created and maintained highly effective organizational and filing systems and streamlined office functioning.
• Composed correspondence; proofread and edited documents to ensure accuracy, consistency and effectiveness.
• Coordinated and set-up high level conference calls, management meetings, special events and travel arrangements. Effectively managed a high volume of incoming calls and in-person inquiries from clients and colleagues.
• Composed and edited extensive departmental procedures manual used for training and to maintain efficient operations; trained and supervised three departmental secretaries.

Law Offices Of William Schuster And Schell, Santa Ana, CA (Jan, 1984 - Jan, 1986)
Legal Secretary
• Provided secretarial support to multiple attorneys, including organizing and maintaining client files, dictation, typing legal documents and correspondence, phones, filing, and various office administrative duties.
• Recommended and implemented a new software program to automate forms processing.

Education:
Orange Coast College

Career Development, Applied Communication (1986)

Ongoing Education, Seminars and Training: Time Management and Effective Business Communication, Extensive Technical Trainings

Certifications:
Professional Administrative Assistant, Cisco Sales Expert, Notary Public

Skills:
Proficiency with Microsoft Word, Excel, Powerpoint, Outlook and Publisher, Visio, Intuit Quickbooks, ACT Contact Management; tested typing speed exceeds 80wpm.

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