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Unit Secretary/ Office Coordinator Resume
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| Desired Industry: Healthcare |
SpiderID: 28780 |
| Desired Job Location: Glendale, California |
Date Posted: 9/21/2009 |
| Type of Position: Full-Time Permanent |
Availability Date: ASAP |
| Desired Wage: 41000 |
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U.S. Work Authorization: Yes |
| Job Level: Experienced with over 2 years experience |
Willing to Travel: Yes, Less Than 25% |
| Highest Degree Attained: Other |
Willing to Relocate: Undecided |
Objective:
To obtain a secretarial position in a medical establishment where my experience and proficiency will be an asset, not only to my employer, but to clients as well.
Experience:
2007 – (per-diem) HOSPITAL for SPECIAL CARE
Staffing Resources Coordinator - Central Staffing
•Perform payroll functions for multiple hospital units
•Maintain staffing and scheduling timelines for global meetings, data entries, and approved schedules
•Ensuring all needs are identified and implemented for future projections and status’ while collaborating with the management team to escalate critical needs/situations in advance to Vice President of Patient Care with recommendations
•Ensure effective use of staff for immediate and long term needs, reconciliations of unit census, and payroll
•Record, maintain, and ensure replacement of all 24hr cancellations, call-outs, bereavements, vacations, and any future refinements of staffing and scheduling processes
2005 - 2009 HOSPITAL for SPECIAL CARE
Lead Unit Secretary II - Close Observation Unit
• Transcribed medical orders for unit patients, coordinated unit secretarial coverage for multiple units during staffing shortages, etc.
• Experience with AS400, Microsoft Office , Excel, Word, GroupWise, and Smart Lynx (Optimizer scheduler)
• Experience with charge entry such as respiratory, pump, bed rental charges, and patient charge auditing
• Orientate all new unit secretaries and staffing coordinators
• Performed unit secretarial functions including, chart preparation, appointments, M.A.R. maintenance for the first of every month
2003-2005 NEW BRITAIN GENERAL HOSPITAL
Office Coordinator for Release of Information Management
• Prepared and expedited subpoenas (including out-of-state), depositions, and search warrants
• Reviewed, complied, and completed all HIPAA compliant authorizations from both inside and outside requests
• Expedited all authorizations from mail, faxes, phones, and in-house patients
• Coordinated customer service window for all patients and other clients to help with all their needs
• Worked closely with the hospital paralegal and attorneys on subpoenas
1998-2002 SAINT FRANCIS HOSPITAL
1998-1999 Medical Records Clerk
1999-2002 Unit Secretary II for ICU
• Prepared all bedside charts, permanent charts, and bulletin boards for any admissions for staff
• Prepared admissions, discharges, and organized transportation for patients going and coming from the O.R / Special Procedures
• Maintained all of the staffing units’ modules, designate and manage weekly scheduling for both secretaries and nursing staff, including per diem and traveling nurses
• Ordered office storeroom supplies, purchased and stocked-up equipment
• Processed assembly and analysis of medical records
• Retrieved, filled, and submitted all necessary paperwork and requests for doctors
• Prepared and organized all E.R. admissions records to permanent folders for records filling
Education:
2001-2003 Central Connecticut State University
Major: Science Year: Junior/ part-time
1998-2001 Capital community College
Major: Liberal Arts Year: Associate in arts (transferred to CCSU)
1994-1997 E.C. Goodwin R.V.T.S
High School Diploma / certificate- (electro mach.)
Skills:
•Payroll and time management comprehension
•10 years of attained skills as a unit secretary
•4 years of knowledge as a staffing / office coordinator
•Worked effectively, both independently and as a team player, able to multitask in a fast paced high volume environment, and posses integrated experience working with a large nursing staff
•Medical terminology, transcription, and lap order entry
Additional Information:
LANGUAGES: English, Spanish (bilingual)
Reference:
Available upon request.
Candidate Contact Information:
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