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Project Coordinator or Administrative Assistant Resume
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| Desired Industry: Entertainment |
SpiderID: 28176 |
| Desired Job Location: Los Angeles, California |
Date Posted: 8/11/2009 |
| Type of Position: Full-Time Permanent |
Availability Date: 08/10/09 |
| Desired Wage: |
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U.S. Work Authorization: Yes |
| Job Level: Experienced with over 2 years experience |
Willing to Travel: Yes, Less Than 25% |
| Highest Degree Attained: Masters |
Willing to Relocate: No |
Experience:
CB Richard Ellis, Inc., Universal City, CA 3/05 – 3/09
Client Services Specialist; Senior Word Processor
Originally brought on as a word processor to provide support for over 25 commercial real estate brokers with myriad word processing tasks. Duties included completion of correspondence, proposals, counter-proposals, and leases (including the full range of A.I.R. forms); dictation transcription, PowerPoint presentation preparation, and generation of custom solutions across multiple software programs. After one year, was recruited to provide direct support for a team of four industrial salespeople, spearheading their marketing efforts of properties, dialoguing with clients, and refining all aspects of daily operations to provide maximum efficiency.
On Assignment, Inc., Calabasas, CA 6/04 - 12/04
Sarbanes-Oxley Compliance Project Coordinator
Assisted the Controller with coordinating Sarbanes-Oxley compliance efforts. Helped in managing input and deliverables from numerous financial and I.T. auditors and staff across a number of offices. Also acted as liaison with external review auditors and assisted with coordinating their activities. Other activities included drafting a business continuity plan and a travel and expense policy for the company, as well as miscellaneous scheduling and coordination.
Hilton Hotels Corporation World Headquarters, Beverly Hills, CA 11/03 – 4/04
Data Processing for Succession Management
Assisted the Director of Succession Management with coordinating the influx of employee succession data from all owned and managed properties in all brands of the Hilton Hotels Corporation. Utilizing custom created forms in Excel, duties included building a robust database from the data and a filing structure to house it, coordinating with other team members to verify data integrity, and precision organization and cataloging of all information received. Special projects included writing macros in VBA for Excel to assist with manipulating the data, and developing “eyes only” presentations describing high-level hotel management succession scenarios.
Psychological Services, Inc., Glendale, CA 2/97 – 2/03
Department Administrative Assistant/Project Coordinator
Continuous administrative/executive assistant support of six professionals (two vice presidents, two senior managers, two senior consultants) with staff; intermittent support of other professionals on demand. Duties included extensive technical, marketing, and instructional desktop publishing as well as general data-entry and data preparation for court scrutiny; presentation preparation (static, video, and multimedia); synthesis and consolidation of reports and data for presentation in multiple forms; technological liaison and tutoring with end-users; moderate travel coordination; detail-oriented proofing, editing, filing; and general staff support.
Codd and Date, Inc., San Jose, CA 10/90 – 8/93
Client Relations/Project Manager/Assistant Editor
Accurately consolidated databases for ease of use when tracking subscriptions and circulation for Codd and Date’s international database publication, The Relational Journal. Later translated these databases to Paradox for Windows and integrated an automated invoicing and renewal program. Became Assistant Editor for the publication and assisted with all aspects of production, including editing, article solicitation, layout, billing, and distribution. Implemented a program for event planning and setting up public seminars in a cost-effective manner; included development and maintenance of a nationwide network of hotel contacts for efficient meeting setup and execution.
Education:
Graduated with Master of Fine Arts Degree in Theatre Arts from University of San Diego: June, 1995.
Graduated cum laude with Bachelor of Arts Degree in Theatre Arts from Santa Clara University: December, 1992.
Skills:
Microsoft Office (including Excel, PowerPoint, Internet Explorer, and Outlook, with extreme proficiency in Word) under Windows XP, 2000, NT, 98, 95, and 3.x. Familiarity with Visio, MS Project, and MS Access. Strong working knowledge of the Internet, its protocols, and navigation. Mild programming experience in VBA (Excel).
Additional Information:
Fast and accurate data entry (75+ wpm). Capable of working well either independently or on a team. Short learning curve with computer software and familiarity with most Windows-based applications. Resourceful, detail-oriented, and efficiency-minded with a good sense of perspective. Good with human contact and communications; capable as an instructor/trainer; tenacious as a researcher and writer.
Reference:
Available upon request.
Candidate Contact Information:
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