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| Desired Industry: Miscellaneous |
SpiderID: 27702 |
| Desired Job Location: McHenry, Illinois |
Date Posted: 7/10/2009 |
| Type of Position: Full-Time Permanent |
Availability Date: 7/15/09 |
| Desired Wage: 22.00 |
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U.S. Work Authorization: Yes |
| Job Level: Management (Manager, Director) |
Willing to Travel: Yes, Less Than 25% |
| Highest Degree Attained: High School/Equivalent |
Willing to Relocate: No |
Objective:
Objective: I am looking to advance my career and apply my knowledge of running a small office to a growing company. I am a detail-focused person with a record of accuracy and efficiency in administrative activities.
• Comprehensive knowledge of accounting principles, A/R, A/P, basic payroll, general ledger posting and invoicing
• Outstanding communication skills
• Proficient with Microsoft Office applications, QuickBooks accounting software and Vista 4.0 and 8.0
• Excel at developing strong relationships with co-workers, clients and creating a positive working relationship.
• Highly organized, conscientious, and trustworthy with delicate information
Experience:
Gillespie Design Group - Ringwood, IL (12/08-Present) - Office Manger
· Bookkeeping duties that I can perform include:
Prepare financial statements.
Process accounts payable and accounts receivable
Manage bank and general ledger reconciliation’s
Prepare quarterly tax filings
Prepare trial balance
· HR duties (Including group health insurance), processing bi-weekly payroll & payroll taxes
· Daily billing, A/R, deposits, monthly statements, collections
· A/P, weekly check run and bank reconciliation
· Reception, special projects, computer support, internet projects and office employee support
· Monthly Association duties: assessments, meetings, and A/P and bank reconciliation.
My Improvements include:
o Restructuring of the office, including A/R- A/P-HR
o Creating a weekly and daily routine for the office and personnel
o Establishing a filing system (none was in place)
o Clean up of Quick books to date (8 years of corrections)
o Collecting on old open accounts and negotiating monthly pay off amounts or a less pay off amount
o Paying off old debts (due to A/R not being collected on)
o Finding and putting in place a new accountant
o Establishing HR rules and policy manual to date for employees
o Yearly financial goals for company to become debt free
o Pay down dates of old loans
Programs used: QuickBooks 2009 and ACT
Previous Employment:
9/2002-11/2008 Swiss Automation, Inc. - Barrington, IL Quoting Department - Estimator/Pricing:
My responsibilities included:
§ Quote all customer prints that come in on a daily basis.
§ Check to see that the part can be turned on the current machines in house.
§ Verify machine capacities and lead times to customer requirements.
§ Check quality of print, machining of the part, type material used, see if any outside services are required and check for gages (in house) if the part requires any threads.
§ Send prints to the floor for cycle time and get material quotes and any outside service quotes.
§ Enter all the necessary data into the computer Vista 8.0) and engineer part for a machine run.
§ Review through the pricing structure to insure that minimum dollar amounts are being met for the machine time and company goals.
§ Send quote to customer and answer any questions they might have.
§ Re-quote current in house parts when needed with current material cost, outside service quotes and information from the last run.
My Improvements include:
· Average of 50 quotes per week with an average of a 2-day turn around.
· Worked closely with sales, customer service and the material purchaser.
· Daily set up report for the day prior machines set ups reflecting the cycle time and dollars per hour. I tracked all my quotes and create an end of month report showing my quote ratio and quotes that have turned to orders, which is averaging 30%.
· I was the go to person for all IT needs and problems within the company. I worked closely with an outside vendor company that maintains the company server and resolves any problems. I coordinate all appointments and needs for the computers when I cannot fix the problem first.
This company was ISO 9000 so I am familiar with the procedures of ISO.
Software programs used:
Vista 4 and 8 / Microsoft word and excel spread sheets/ Quick-books and Quicken
I was also involved with the following:
Company projects included: booking trade/machine shows, marketing, notary 1999-2008, future machine purchases and employee needs, A/P and A/R, purchasing- shop needs, office supplies, company promotions, company travel arrangements, personal secretary to the owner, assistant to the general manager and office manager.
Programs used: QuickBooks 2006, Vista 4.0 and 8.0 and Microsoft Office
Previous Employment:
12/1995-4/2002 Basement Flood Protector, Inc. Lake Zurich, IL
Office Manager/ Sales
Reception, A/R, dispatch, filing, data entry, customer service, mail distribution, inside sales, special bulk mailings, assistant to co-owner of the company the owner.
Programs used: QuickBooks 2003, Microsoft Office and Microsoft Access.
Education:
High School: Maine West High Des Plaines, IL 1985
Additional Information:
References - Upon request
Current salary and benefits/ upon request
Accreditations:
*Blue Print Reading 4/2006
*Organizing & Managing Accounts Payable Rockhurst University Continuing Education Center 10/2003
*The essentials of managing the front desk Rockhurst University Continuing Education Center 3/2003
*Handling difficult and demanding customers Rockhurst University Continuing Education Center 2/2002
Candidate Contact Information:
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