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Executive Assistant Resume
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| Desired Industry: Business/Management |
SpiderID: 23214 |
| Desired Job Location: Long Beach, California |
Date Posted: 11/2/2008 |
| Type of Position: Full-Time Permanent |
Availability Date: 11/10/08 |
| Desired Wage: 60,000.00 |
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U.S. Work Authorization: |
| Job Level: Experienced with over 2 years experience |
Willing to Travel: Yes, Less Than 25% |
| Highest Degree Attained: Bachelors |
Willing to Relocate: Undecided |
Objective:
A versatile and forward thinking administrative professional with wide ranging experience in supporting senior-level management and implementing projects, programs, and events. Seeking a rewarding and challenging position with a growing organization that encourages employee development.
Experience:
CALIFORNIA DENTAL ASSOCIATION FOUNDATION, 2004 – 2008
Executive Assistant
Provided overall, high-level administrative support to Executive Director and senior-level management of a statewide non-profit association.
Administration & Communication
• Maintained Executive Director’s calendar and coordinated domestic travel.
• Liaised with Board, donors, internal departments, and public.
• Coordinated Board and management meetings, including minutes and catering selection.
• Maintained donor database to record all gifts and contributions, provide acknowledgements, and generate reports for recognition and internal purposes.
• Monitored expense reports, processed check requisitions, and handled department invoices and payments with finance department.
• Updated content on the First Smiles’ website.
• Placed orders for office supplies, equipment, and services.
• Greeted guests and answered telephone lines or routed accordingly.
Special Events & Projects
• Coordinated and organized First Smiles training sessions throughout California, including:
identifying a host and an appropriately calibrated-speaker,
confirming meeting facility and media requirements,
editing slideshow presentations, and
finalizing contracts and payments.
• Collaborated with marketing department to establish sponsorship opportunities, produce promotional materials, and prepare articles for internal/external publications.
• Managed Fun Run, Silent Auction, Raffle, and event budgets.
• Administered student scholarship programs.
• Supervised production of the Foundation’s Annual Report.
Accomplishments
• Achieved objectives of the First Smiles program, the Foundation’s largest grant-funded program ($7M).
• Raised over $50,000 during first two years at the Foundation.
SACRAMENTO AREA COMMERCE AND TRADE ORGANIZATION (SACTO), 1999 – 2004
Executive Assistant
Provided overall, high-level administrative support to Executive Director and senior-level management of an economic development organization promoting a six-county region to quality companies.
Administration & Communication
• Maintained Executive Director’s calendar and assisted with international meeting arrangements.
• Liaised with Board, members, relocating-company prospects, and outside vendors.
• Coordinated Board and management meetings, including minutes and catering selection.
• Maintained members’ profile information on internal database to produce annual Membership Directory.
• Prepared complex documents, drafted recurring correspondence, and maintained confidential files and relocating-company prospect database.
Special Events & Projects
• Assisted Executive Director and Deputy Director with company relocation inquiries and processes by collecting information from prospects (via phone or written request), assembling informational packets marketing the Greater Sacramento Area (a six-county region), and working with local commercial real estate brokers to confirm site availability/options.
• Oversaw research department’s project contracts and overall operations, including:
coordinating office space set-up,
initiating staff hiring process and training such employees on office procedures,
assisting with budget planning and producing budgetary reports for senior-level management,
generating project contracts/invoices and tracking project payments, and
working with research staff to ensure timely contract deliverables.
• Supervised production of all marketing publications.
• In collaboration with local media, facilitated yearly video production showcasing newly recruited companies to the area for presentation at the organization’s annual meeting.
Accomplishments
• Selected by Executive Director to also manage the research department’s project contracts and overall operations.
• Ability to work multiple priority activities concurrently earned me a reputation for dedication, leadership, and teamwork.
LAW OFFICES OF GREGORY D. THATCH, 1998 – 1999
Legal Secretary
Provided administrative support to three attorneys specializing in real estate, land use, and environmental law.
Administration & Communication
• Proofread business contracts and assisted with the preparation of land use litigation documents.
• Performed machine transcription, maintained filing system and appointment calendar for three attorneys, and prepared outgoing and handled incoming correspondence.
• Placed orders for office supplies, equipment, and services.
• Greeted guests and answered telephone lines or routed accordingly.
• Maintained office orderliness and performed daily clerical functions.
Education:
HAWAII PACIFIC UNIVERSITY
B.A., Justice Administration, 1997
HEALD BUSINESS COLLEGE
A.S., Business Administration, 1994
Skills:
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Donor Perfect
TIMSS
FileMakerPro
Adobe PageMaker
Internet
Type 75+ wpm
10-key by touch
Additional Information:
Collaborates naturally with a broad variety of internal and external personnel to deliver the highest quality of product and service.
Makes strong contributions to long-term business success.
Reference:
Available upon request.
Candidate Contact Information:
TheJobSpider.com has chosen not to make contact information available on this page.
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