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Administrative Assistant Resume
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| Desired Industry: Clerical/General Office |
SpiderID: 21560 |
| Desired Job Location: Somerset, New Jersey |
Date Posted: 7/8/2008 |
| Type of Position: Full-Time Permanent |
Availability Date: immediately |
| Desired Wage: 33000 |
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U.S. Work Authorization: Yes |
| Job Level: Experienced with over 2 years experience |
Willing to Travel: No |
| Highest Degree Attained: Other |
Willing to Relocate: No |
Objective:
Administrative position in industries where professional growth is encouraged and teamwork is fostered. I have significant experience with telecommunications and insurance but am open to opportunities in other fields.
Experience:
Professional Experience:
HRH: April 2002 – May 2008
Assistant Client Service Associate (inclusive of temp-to hire status from4/2002 to 7/2003)
Supporting specialized insurance consulting group, senior executives and various levels of professional staff, with activities including but not limited to:
Preparation of client documentation and extensive follow-up correspondence as part of the completion cycle for insurance coverage review reports associated with the closing of small and large commercial loans;
Creation and maintenance of documentation and filing systems;
Review of certificates of insurance to ensure that content meets with client/supplier contract requirements for adequate mandated coverage;
Use of computer systems in support of client service managers and sales producers in areas such as preparation of certificates of insurance/statements of value, processing of auto ID cards, etc.;
Preparation of certificate request documentation for insurance agents in support of commercial mortgage loan/insurance consultants;
Mail processing/phone coverage/faxing/photocopying/e-mail correspondence and extensive action item follow-up;.
Extensive transcription of dictated letters using Dictaphone equipment;
Calendar maintenance and scheduling;
Preparation of proposal documentation for client presentations;
Usage of scanners for preparation and dissemination of information to staff members;
Assistance with special projects as necessary (ex: preparation of marketing materials, receptionist and assistant backup during absences/vacations)
Today's Staffing, Inc., Edison, NJ: October 2001-December 2001
Temporary Administrative Assistant
Performed temporary administrative support for a local utility, with duties which included but were not limited to:
Front desk reception and mail preparation for water utility’s IT department manager and staff members, serving as the primary administrative point of contact for the organization;
Review of invoices received by management for proper payment, following-up as necessary for problem resolution;
Administrative support for projects such as updating monthly work effort statistic reports, and monthly budget/variance reports;
Coordination and completion of timesheet entry and employee expense reports;
Assistance with special projects as necessary (ex.: tracking and coordination efforts in support of group training sessions).
Telcordia Technologies, Inc., Piscataway, NJ: September 1999-September 2001
Administrative Support Specialist/Project Webmaster
Performed technical and administrative work for a telecommunications software development organization, with duties including but not limited to:
Developing, maintaining and enhancing the software development project's Intranet website content;
Managing the department's technical documentation library and administration of group's product quality procedures;
Preparing documents, reports and technical presentations using MS Office software (Word/Excel/PowerPoint);
Assisting with work efforts of the internal department HR and staffing liaison;
Assisting budget tracking and statistical report preparation, reporting, and facilitation of departmental capital and expense purchases;
Arranging logistical details for client training sessions and department project status meetings;
Providing backup work coverage for area administrative team as needed.
Bellcore/Telcordia Technologies, Inc., Piscataway, NJ: February 1988-September 1999
Senior Support Associate/Project Support Specialist
Performed technical and administrative work for a telecommunications software project management organization, with duties including but not limited to:
Tracking software development release and project status;
Overseeing the project's technical documentation library and administration of product quality procedures;
Creating, maintaining and enhancing Intranet website content;
Preparing documents, technical presentations and reports using MS Word/Excel/PowerPoint and FrameMaker;
Serving as scribe and facilitator for weekly project status meeting, involving preparation, update and maintenance of relevant documents, transcription of minutes and regular follow-up to ensure timely retrieval of urgent status information, and providing mentoring for and oversight of peers/coworkers in preparation for their required support;
Creating/maintaining budget reports and spreadsheets, facilitation and tracking of departmental purchases, and creation of statistical reports for project's metrics;
Assisting with preparations for group meetings and internal/external client training sessions by transcribing meeting minutes, creating PowerPoint presentations, handouts and informational packages;
Supporting executive management and their assistants as backup in areas such as travel arrangements, scheduling meetings, maintaining calendars, covering phones and miscellaneous work functions (copying/filing/faxing, etc.);
Education:
EDUCATION
NJIT, Newark, NJ: May 2001
Certificate - Webmaster 2001 Program (WebAuthor)
Middlesex County College, Edison, NJ
45 credits earned towards AS in Computer Science
Affiliations:
AWARDS/COMMUNITY SERVICE
Toastmasters International, Piscataway, NJ: 1990-1996:
Earned CTM (Competent Toastmaster) award November 1991; served as VP-Public Relations 1992-1996
Skills:
PROFESSIONAL SKILLS:
Software: Extensive familiarity with the following packages:
MS Office (Word/PowerPoint/Excel/Outlook)
Adobe Acrobat
MS Windows 95/98/NT 4.0/ME/2000
MS Project 97/98/2000
Netscape Navigator
Lotus Notes/Organizer
Ariba
MS FrontPage
FrameMaker
Adobe PhotoShop/ImageMaker
Miscellaneous Skills: HTML, usage of Dictaphone, scanners & digital cameras
Additional Information:
MISCELLANEOUS
Obtained NJ Property & Casualty Insurance Producer License – October 2006
Reference:
Professional references available upon request.
Candidate Contact Information:
This candidate has chosen not to make contact information available on this page.
Click "Contact Candidate" to send this candidate a response. |
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