Executive Personal Assistant Resume

Desired Industry: Secretary/Admin. Assistant/Receptionist	SpiderID: 209
Desired Job Location: Chicago, Illinois	Date Posted: 9/5/2003
Type of Position: Full-Time Permanent	Availability Date: 2 weeks after offer madw
Desired Wage: 55,000.00
	U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience	Willing to Travel: Yes, Less Than 25%
Highest Degree Attained: Bachelors	Willing to Relocate: No

Objective:
Accomplished Executive / Personal Assistant with over 18 years experience. Provided support in Manufacturing, Finance & Accounting, Human Resources and Sales. Strong customer relations skills. Detail-oriented, well-organized professional with strong communication skills. Ability to work in a fast-paced environment with highly pressured individuals. Good follow-up skills. Seeking mid 50s to upper 60s. Salary is negotiable.

Experience:
PROFESSIONAL EXPERIENCE

MCI FLEET SUPPORT GROUP (FORMERLY UNIVERSAL COACH PARTS) 2001 - PRESENT
Schaumburg, IL,

 Executive Assistant / Human Resources Coordinator
Support the following:

� VP & GM Fleet Support Group
� VP, Logistics, Fleet Support Group
� VP, Sales & Marketing, Fleet Support
� Controller
� Director, - Eastern Sales Region
� Director, - Western Sales Region

 Direct liaison with travel agent to arrange any and all flights, hotels, etc.
 Request POs, process invoices, check requests
 Manage Business and Personal Expense Reports and Calendars
 Handle highly confidential material with discretion
 Order and maintain all necessary supplies
 Organize weekly reports/calendars/internal documents/daily correspondence
 Manage, maintain and distribute month-end financials for Sales Analysis; Commission reports for both US and South American Sales Force; Monthly and quarterly rebates.
 Coordinate Company Projects, Activities and Policies in unison with Human Resources.
 Coordinate monthly and quarterly meetings.
 Act as Liaison between upper level executives and managers

MICRO GENERAL WSI 2000-2001
Hanover Park, IL

Executive Assistant/Office Manager
Direct Support to President/CEO

 Informed Dealers and End Users on products and specials. Sold products to same.
 Managed the office (ordered supplies, office equipment, dealt with vendors, Hired, Trained and Supervised staff).
 Coordinated Purchase of Equipment for High Profile Customers from Proposal to Final Installation. Reviewed Aging Report to keep A/R current.
 Assisted President on Special Projects.

NATIONAL ASSOCIATION OF INDEPENDENT INSURERS
Des Plaines, IL 1999-2000

Executive Assistant

Responsible for supporting Senior Vice President, Public Affairs.

 Business and Personal Calendar, Expense Reports, Trip Planning, Dictaphone Transcription.
 Liaison between SVP, her direct reports and their managers.
 Updated company membership database

UNIVERSAL COACH PARTS (MCI FLEET SUPPORT GROUP) 1997 - 1999
Des Plaines, IL

Executive Assistant

Responsibilities: Managing Expense Reports, Business and Personal Calendars, Power Point Presentations, General Administrative duties, Coordinating Travel, Monthly and Confidential Reports for the following Executive Staff
 Provided support to the Vice President, Sales & Marketing
 Provided support to National Sales Manager, US District Sales Managers
 Provided support Vice President, Materials & Engineering
 Provided support for Vice President, Logistics
 Coordinated travel and conferences for entire company
.

ENCYCLOPAEDIA BRITANNICA, INC. 1986-1995
Chicago, IL (Three positions demonstrating my ability to grow and learn in dynamic sales and marketing environment)

Executive and Personal Assistant to the Vice President, Planning & Production

 Coordinated Business/Personal Calendar, Prepared all expense reports, Managed all travel arrangements, Dictaphone Transcription and General Administrative
� Liaison between Vice President and Directors
� Managed Personal Calendar, Travel, Engagements

Marketing Coordinator reporting to Director, Marketing Services

 Liaison between the customer (K-12 Audio Visual Librarians, School District Administrators) and field sales force
 Created Sales Proposals for target customers that enhanced overall sales efficiency for outside sales force
.
Telemarketing Sales Manager (College and Business Markets)
 Advised customers of all new products and specials for 16M M film, video, reference and laser disc throughout the year
 Primary contact for Customer Service situations in my territory
 Assisted in coordinating the process of the company going public.

Real Estate Research Corporation 1984 - 1986
Chicago, Illinois
Executive/Personal Secretary to Exec Vice President, Marketing
Assistant to Director of Production
� Maintained Business/Personal Calendar/General Office Duties
� Made all travel arrangements for VP & Director of Marketing
� Established database of procedures for inside sales consultants

National Business Lists, Inc. 1980 - 1984
Chicago, Illinois
Advertising Coordinator for Marketing/Advertising Department, Assistant to Director of Advertising & Marketing & CEO
 Liaison between Department and Outside/Inside Sales Force
 Assisted in development of ads for National Yellow Pages Ad Campaign
 Organized Trade Shows for the DMA (Direct Marketing Association)
 Assisted in the development of all Promotional Materials
Contacts Influential Telemarketing Supervisor /Trainer (Subsidiary of National Business Lists)
Chicago, Illinois
 Supervised and trained telemarketing staff; Took part in hiring process
 Assisted in development of the Contacts Influential Business to Business Directory
 Created �Contact�, the Contact Influential Flyer for Clients

Education:
Education
Roosevelt University
Chicago, Illinois
BA, Journalism/Communication
Minor, Theater Arts
January, 1981

Skills:
COMPUTER/OFFICE SKILLS

Computer literate with PC Visio
MS Word Microsoft Project
Excel Outlook
Power Point QuickBooks
AS 400
Winfax Lotus Notes
Dictaphone

Reference:
References

Tom Nolan, President, Association Mailing
Carol Stream, IL (630) 868-0225 Cell phone (630) 240-9049

Chuck Kosmin, VP OEM Parts, G.V.W. Holdings Service Parts
West Chicago, IL (630) 231-5400X231 Cell Phone (847) 922-4955

Cheryl Deese, Vice President, Central Region Its About Time
Chicago, IL 773-685-4443
1-888-698-TIME (8463)

Gerry Slattery Cell Phone (847) 867-7808
Schaumburg, IL

Candidate Contact Information:

Name: Meg Cali
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