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| Desired Industry: Clerical/General Office |
SpiderID: 20693 |
| Desired Job Location: San Francisco, California |
Date Posted: 4/17/2008 |
| Type of Position: Full-Time Permanent |
Availability Date: 5/1/08 |
| Desired Wage: 50,000 |
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U.S. Work Authorization: Yes |
| Job Level: Experienced with over 2 years experience |
Willing to Travel: Yes, 25-50% |
| Highest Degree Attained: High School/Equivalent |
Willing to Relocate: Yes |
Objective:
To obtain a challenging position in an Administrative
Support role in a high-energy environment; where I
can contribute my knowledge and experience for a
mutual success
Experience:
7/07 – 3/08 Pacific Gas & Electric, San Francisco,
CA – Secretary (Contract Assignment)
Administrative Support to Manager and a staff of 20
in the Customer Energy Efficiency Marketing
Department. Manage and respond to a high volume
of issues and action items as they arise such as
maintenance of facilities equipment and office
supplies. Request purchase orders, office supplies
and internal stationary through company SAP
Supplier Management System (SRM). Invoice
processing through SAP. Process and preparation of
new hire paperwork request and route to
appropriate internal departments to coordinate
company server access, desktop, telephone,
building and access badge. Vendor building access
badges. Coordinate travel and transportation
arrangements for Manager and staff. Calendar and
schedule meetings through Microsoft Outlook and
building conference center. Process and maintain
effective follow-up systems and track issues to
resolutions. Maintain department Org Charts,
phone lists, employee vacation schedule,
department weekly project updates. Process
expense reports and weekly timesheets through
internal company system. Reconciliation of
corporate credit card statement. Track department
charges for telephone, computers and cell phone.
Assist in the preparation of presentations,
spreadsheets and documents. Manage and renew
monthly subscriptions. Assist Project Managers and
Sr. Program Marketing Managers with mass
mailings, launch of new energy efficiency programs;
distribution of marketing collateral, energy efficient
promotional items to internal and external PG&E
employees, customers and vendors. Collect and
distribute all marketing print and media collateral
to internal senior management and program teams.
Maintain department marketing collateral archive
files. Maintain required supplies for each specific
program needs.
1/06 – 6/06 Heald College, San Francisco, CA –
Administrative Assistant III (Contract Assignment)
Administrative support to Senior Vice President of
Admissions managing his daily calendar, coordinate
travel arrangements when necessary, prepare
department staff timesheets, and process
department and campuses admissions staff
expense reports. Provide support to other
executive management staff members. Prepare and
update various admissions reports on a daily,
weekly, and monthly basis selecting information
from a variety of sources and distribute to
executive management and campus admissions
management. Update department templates on a
quarterly basis and distribute to all admissions staff
for daily and weekly enrollment status. Maintain
admissions department organizational charts and
generate employee tenure average. Owner of
various admissions e-mail group lists and update
with all employee changes. Generate on a quarterly
basis start reconciliation reports and distribute to
all campuses to verify new and existing student
enrollment and verify enrollment information with
corporate registrar. Generate admissions advisor
bonus reports quarterly for all campuses. Manage
and maintain Peoplesoft and Salesforce.com
database by entering relevant data and other
documentation into appropriate software program.
System Administrator for Salesforce.com database
and provided desktop support to the admissions
department users for all ten campuses by
troubleshooting software issues. Set up new users
with login and password and terminate ex-
employee user rights. Managed helpdesk software
closing help tickets on Salesforce.com issues.
Prepare and organize training workshop materials,
including the development of PowerPoint
Presentations and Excel spreadsheets. Perform
routine clerical functions such as copying, faxing,
sorting incoming-mail, and arranging for overnight
mailings. Maintain office supplies within
department.
02/05 –08/05 EHDD Architecture, San Francisco,
CA – Executive Assistant (Contract Assignment)
Administrative support to three of firm’s partners.
Manage their daily calendars in Microsoft Outlook,
scheduling appointments, and resolving any
scheduling issues in advance. Answer partners
incoming calls. Conference registration for partners
and staff architects. Also provided support to
retired partners renting space from firm. Prepare
and maintain expense reimbursements for selected
partners. Process timesheets for partners when out
of town. Maintain contract tracking list. Process AIA
Owner/Architect and Consultant contracts. Maintain
company membership subscriptions as well as
partners individual memberships; Maintain architect
license renewals. Word processing using word and
excel. Prepared monthly staff meeting agenda,
schedule monthly project manager meetings with
assigned partner. Assisted project managers with
administrative support when needed for new and
existing projects and deadlines. Provided assistance
with and software issues. Maintain company
directories. Provided some troubleshooting with
computer failure. Scan drawings and convert to
PDF or jpg form. When needed provided translation
services for documents received in Spanish from
client in Mexico to English. Assist with human
resource management tasks, including processing
new hires. Process all incoming resumes for full-
time and intern positions to staffing representatives
for review. Send receipt email on a daily basis for
resumes submitted to the firm. Schedule interviews
and maintain interview summary sheet send
correspondence to candidates invited to interview.
Create new employee announcements for firm and
key administrative staff members. Compose offer
letters and assemble new employee package.
Reception answer and direct incoming calls
professionally, follow-up of telephone messages,
faxes, and other correspondence. Schedule and
maintain company calendar for vehicles and
conference rooms. Process incoming and outgoing
shipping packages.
Skills:
24 years experience in Administrative
Support,Excellent organizational, oral & written
skills
Detail Oriented & Excellent analytical process skills,
Fluent in Spanish, Type 70 wpm, Problem Solver/
Team Player
Two years supervisory & management experience
Dedication to quality and reliability in all work tasks
Effective interaction with customers, vendors & all
levels of management
Able to work independently, prioritize & maintain a
high level of professionalism in a high-intense
atmosphere, Flexibility to adapt in a changing and
progressive working environment
Additional Information:
Computer proficiency in: Microsoft Office 2003
Word, Excel, PowerPoint, Access, Outlook,
Publisher, MS Project., SAP, SRM, Concur,
Peoplesoft, Salesforce.com , Goldmine 5.0, Act
2000, QuickBooks, Advent, Adobe Acrobat, PDF
File, Filemaker Pro, Helpstar 9.0 (*Mac literate)
Admanager Pro, Filemaker Pro
Candidate Contact Information:
| Name: Yvette DeLozada |
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| Street: - |
Phone: 650-271-2306 |
| City: Daly City |
Fax: - |
| State: California |
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| Zip: 94014 |
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| Web Site: |
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