Executive Assistant Resume

Desired Industry: Executive	SpiderID: 20232
Desired Job Location: Buffalo, New York	Date Posted: 3/20/2008
Type of Position: Full-Time Permanent	Availability Date: 4/2008
Desired Wage: 40,000
	U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience	Willing to Travel: Yes, Less Than 25%
Highest Degree Attained: Other	Willing to Relocate: Yes

Objective:
Objective: To obtain an Executive Assistant position where I can utilize my core competencies, which include but are not limited to customer centricity and my value of diversity. My work plan includes making things happen not waiting for them to happen.

Experience:
Cost Segregation Specialist
MS Consultants, LLC - Buffalo, New York (2007)
Coordinated the Cost Segregation Study site visits from start to end
· Gathering background details such as researching the building for tax assessment
· Collecting site and building plans
· Client contact to fill in details and request open items
· Scheduling site visits; coordinating site visits with other client jobs to realize the most cost savings
· Office contact for questions or problems
· Follow the status of the open reports until their completion
· Updating the project monitor and site visit calendar

Senior Administrative Assistant
IKON Office Solutions, Inc. - Buffalo, New York (2005-2007)
Assistant to the Vice President of Enterprise Consulting and support for his team of Senior Consultants
· Assistant Duties:
o Organize and monitor the Vice President’s busy schedule
o Complete and submit the Vice President’s expenses; reconcile Vice President’s expenses
o Generate reports for profitability, quarterly bonuses and assessment of billable time
o Coordinate or perform administrative projects and special assignments, including research compilation of statistical information
o Preparation and analysis of Assessment Report
· Administrative Duties for Enterprise Consulting:
o Track expenses and assessments
o Control and update briefing bank for Consultants
o Enter and control new events in the Changepoint system; monitor and track hours charged in Changepoint system by the Consultants
o Control, coordinate and submit Human Resource paperwork for new hires as well as training new Consultants
o Compiling and updating the Operations Manual for the Team
o Coordinate, book and follow through on travel for Vice President and Consultants
o Proof technical documents and letters; compose correspondence; submit contractual paperwork to customers and follow through; submittal of manuals and publications to customers along with archiving
o Research, purchase and ordering of equipment and office supplies
o Coordinate and oversee repairs and maintenance of equipment
o Reconcile corporate expenses and then reclass them to the Marketplace
o Maintain confidentiality of not only the customers’ associations as well as the Vice President’s affairs

Administrative Assistant
Northrop Grumman/Amherst Systems - Buffalo, New York (1997-2005)
Support the Vice President of RF Simulation Systems/CEESIM Product Manager, Business Unit Executive, IR/EO Sim Systems, Program Managers and 2 groups of 35+ Engineers

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Administrative Assistant
Northrop Grumman/Amherst Systems - Buffalo, New York (1997-2005)
· Communicate with program/project managers and staff to gather or convey relevant information
· Run labor and program reports; convert and format for presentation to high level executives
· Coordinate or perform administrative projects and special assignments, including research compilation of statistical information
· Coordinate, format and proof technical documents (Classified and Unclassified – I held a U.S. Secret Clearance Level for 7 years), proposals and/or contracts to established company standards and oversee signing-off, mailing, and archiving of these documents
· Prepare travel arrangements and travel expenses for department
· Coordinate meetings; maintain schedule for department
· Copying and book binding of documents; prepare presentations for marketing meetings
· Coordinate conference/symposium preparations
· Customer relations - U.S. and Foreign; execute security clearances - U.S. and Foreign
· Control administrative aspects and maintain security procedures of the Classified RISS Lab
· Train and supervisor new administrative employees

Systems Administrator/Development Secretary
American Lung Association of WNY - Buffalo, New York (1991-1997)
· Systems Administrator for Aladin Computer System:
o Developed coding and oversaw maintenance of the WNY database for the American Lung Association
o Created queries; ran statistical reports for whole organization
o Provided technical support; trained staff, interns and volunteers on system
· Assisted marketing department in fundraising efforts:
o Advertising and sale of golf book, Breathtaking tickets and playhouse tickets
o Coordinated, produced and followed through on mass mailings (such as Christmas Seals, Memorials, Golf Book sales, United Way Campaign, et.)
o Solicited donations and participants for special events
o Coordinated the “Day of Caring”, volunteer and intern duties, and data entry for the organization

Education:
Associate Degree in Executive Secretarial Science - Bryant & Stratton Business Institute, Williamsville, New York, GPA 3.634, Dean's List Every Quarter, December 1990

Affiliations:
N/A

Skills:
* Proficient in Microsoft Office 2005, which includes Word, Excel, PowerPoint, Project, Access, Internet Explorer and Outlook
* Very strong database experience:
· Attended training for Changepoint database and self-trained on Changepoint for better utilization of the product
· Attended Structured Query Language classes and self-educated in Pledgemaker Fundraising System, and the Aladin Computer System
* Able to train employees and volunteers to use computer system, database and Word. Supervise new employees and volunteer duties
* Typing - 80 wpm and Shorthand - 70 wpm
* Machine transcription
* Strong written and verbal communication skills
* Knowledge of legal aspects of business
* Legal and medical terminology

Additional Information:
IKON Office Solutions –

Self-trained on how to develop the Changepoint System (an application for Project Management and Resource utilization) to track resources time and areas of specialties, forecast revenue, enter milestone expectations so the system tracks and reminds you of when invoicing should take place and developed a new approach for inputting engagements into the Changepoint System to operate more efficiently and effectively.

I authored and implemented the new procedures for the Project Staff to follow when managing Enterprise Consulting Projects.

IKON will now apply a system that they already have in place to more effectively manage Enterprise Consulting Practices versus the original plan of purchasing another system and creating more work. This saved capital and valuable bandwidth for everyone involved.

American Lung Association –

Hired to be the Systems Administrator for the Pledgemaker Database an Oracle based fundraising database. Built the structure of the database for the American Lung Association’s needs for volunteer work and fundraising. Attended SQL classes, trained employees and volunteers on the system and wrote functional queries to run statistical reports and mass mailings for the Lung Association.

Users’ Groups

Created and coordinated “Users’ Groups” for the Pledgemaker database. This included creating an agenda for monthly meetings, coordinating the meetings, taking minutes and distributing them to other “Users” that were unable to attend. Assisted other non-for-profit organizations with technical questions and support when Softrek (the company that wrote and provided the Pledgemaker system) was unable to help them right away.

Aladin Database

Converted codes and records from the Pledgemaker Database to the Aladin Database. Pin pointed and resolved problems with the conversion, and mapped out UNIX files to correspond with Oaktree’s Aladin files. Assisted in the hook up of the Novell network. Set up default and security codes for Aladin. Created a book of instructions and code listing for the Lung Association. Researched and set up classes for the staff of the Lung Association. Researched and set up classes for the staff of the Lung Association (which involved continuous technical support after the training).

Coordination for Events

IKON Office Solutions –

Enterprise Consulting and Project Management Team Annual Meeting
a. Planned –
I. Gathering a list of possible venues to hold the event
II. Contacted locations for details on logistics and price
III. Calculated estimate of cost for travel and event
IV. Decided on venue
b. Coordinated –
I. Booking of travel and lodging
II. Shuttle service or alternate transportation – most cost effective
III. Reviewed and selected food choices and ensured that dietary needs were met for all
IV. Assisted with planning and creation of the Agenda and Speakers (developed the time table for the week long event including breakfast, breaks, lunch and dinner)
c. Follow Up –
I. Drafted thank you letters to vendors and speakers
II. Ensured payment for services rendered

American Lung Association –

I solicited donations and participants for special events; coordinated the “Day of Caring”, volunteer and intern duties, and data entry for the organization.

Volunteer Recognition/Christmas Seal Kickoff
a. Getting food, beverage, gift certificates, and party supplies donated for the event. This involves researching prospects, sending letters of inquiry, soliciting donations by phone, scheduling pick-up of donations and sending thank you letters after the event (Responsible for four years).
b. Raised: $2,399
1996 Adventure Trek
a. Responsible for food and beverage donations (same steps as above).
b. Raised: $1,686
Total for fiscal year 1997 in donations: OVER $4,000

Reference:
Susan Maas
Program Director
Moog Inc. Aircraft Group
Work: 716-687-7312
Home: 716-652-4315 (after 6 pm)
Email: slmgrm@adelphia.net

Kevin Leous
Manager, Contracts & Legal
CUBRC
4455 Genesee Street
Buffalo, NY 14225
Work: 716-631-6968
Email: leous@cubrc.org

Mark J. Wierzbicki
Manager, Contracts Administration
& Export Compliance Officer
DRS EW & Network Systems, Inc.
Work: 716-631-6503
Email: mwierzbicki@drs-ewns.com

Matt Waldau
President
Document Delivery Technologies
Cell: 203-606-4718
Email: mwaldau@mac.com

Joe Downie
Business Unit Executive
RF Simulation Systems
Northrop Grumman Amherst Systems
Work: 716-631-0610 x 2117
Email: Joe.downie@ngc.com

Jeff McDonald
Director Solutions Design
IKON Office Solutions, Inc.
Work: 203-284-0596
Cell: 203-379-8637
Email: jmmcdonald@ikon.com

Candidate Contact Information:

Name: Dorothy Staniszewski
Street:	Phone: 716-833-2211
City: Amherst	Fax: -
State: New York
Zip: 14226
Web Site: