Executive Administrative Assistant Resume

Desired Industry: Executive	SpiderID: 19036
Desired Job Location: Irvine, California	Date Posted: 2/14/2008
Type of Position: Full-Time Permanent	Availability Date: 02/28/08
Desired Wage: $45,000
	U.S. Work Authorization: Yes
Job Level: Management (Manager, Director)	Willing to Travel: No
Highest Degree Attained: High School/Equivalent	Willing to Relocate: No

Objective:
A challenging Executive Administrative Assistant position utilizing my 15+ years of experience, knowledge and skills.

Experience:
Family Solutions, Inc.
Santa Ana, California 4/1996 – Present
Executive Assistant
Provide senior level administrative support, screening and directing incoming calls, receiving and prioritizing mail, and dealing with highly sensitive issues within the organization. Create and produce monthly employee and quarterly donor newsletters, brochures, flyers & special handouts. Excellent organizational skills and ability to establish priorities, objectives and deadlines with minimal supervision. Serve as a liaison between the Executives, Sr. Management and the 20-member board of directors. Schedule itineraries, travel and or transportation arrangements, meetings, committee events, and catering for such events, distribute requested materials for the meetings. Detail-oriented, multi-tasking, energetic, adept at succeeding in fast-paced environment. Accurately enter, update and monitor information and data within the agency. Maintain departmental calendars of conference and training rooms. Management of corporate records. Prepare and process a wide variety of correspondence, memoranda, reports, multiple letter mailings, and documentation in accordance with deadlines and established policies and procedures. Web based researching for strategic information, import documents and data for management staff. Maintain adequate office supplies for use by staff and conducted periodic inventory checks. Responsible for placing and processing purchase orders, for supplies, equipment purchases, and maintenance agreements. Receive and ensure accuracy of all deliveries and materials. Ensure copy and fax machine(s) were supplied with paper, toner, staples, etc. Assist with the maintenance of all office machinery, Konica-Minolta, Pitney Bowes, Xerox, HP, etc. If equipment malfunctions, troubleshoot as necessary and if unresolved, place service call. Fund Raising and organization of all employee events, such as holiday parties, picnics, etc. Including award process by maintaining award database, printing announcements/invitations, creating certificates, and ordering plaques. Generated over $60,000 in in-kind donations in 2006 and 2007.

Tokos Tustin, California 3/1995 - 3/1996
(Company relocated to Atlanta, Georgia)
Marketing Assistant
Supported marketing department with creating and producing employee incentive mailings. Support to Director of Marketing, including filing, typing, spreadsheets/graphs, correspondence, and development of letters. Delivered projects on a tight and diligent schedule with accuracy and attention to detail.

11th Hour Temporary Agency
Tustin, California 1994 – 1996(Out of Business)
Supported many companies via temporary agency. Was able to make my own schedule and travel throughout Orange and Riverside counties.

Education:
Canyon High School, Anaheim Hills

Affiliations:
American Red Cross

Skills:
Microsoft Applications:
Word, Excel, PowerPoint, Outlook
Other Computer Applications:
Adobe, Constant Contact E-Mail Marketing, Printmaster
Email & Internet proficient
Typing 60 WPM
10-Key
Office Management
Data Entry
Newsletter Editor
Fund Raising (non-profit organization)

Reference:
John L. Peel
CEO/Executive Director
Family Solutions, Inc.
203 N. Golden Circle Drive, Suite 101
Santa Ana, California 92705
(562) 686-6507 Cell
(714) 835-1333 ext 104 Work
(714) 835-1335 Fax
email: fsijohn@aol.com
Association: Immediate Supervisor – 12 years

Cristina Freyre
Human Resources Director
Family Solutions, Inc.
203 N. Golden Circle Drive, Suite 101
Santa Ana, California 92705
(714) 835-1333 ext 221
(714) 835-1335 Fax
email: HRDirector@familysolutions.us
Association: Sr. Management – 4 years

Michelle Bordeaux
Adoptions Supervisor
Family Solutions, Inc.
203 N. Golden Circle Drive, Suite 101
Santa Ana, California 92705
(714) 835-1333 ext 139
(714) 835-1335 Fax
email: hadenough88@hotmail.com
Association: Management – 2 years

Sima Gray
Training Administrator
Farmers Insurance
(949) 230-9686
email: coachsima@yahoo.com
Association: Supervisor – 1 year

Candidate Contact Information:

Name: Priscilla McDonald
Street: -	Phone: 951-736-6932
City: Corona	Fax: -
State: -
Zip: -
Web Site: