Executive Assistant / Office Manager Resume

Desired Industry: Clerical/General Office	SpiderID: 17838
Desired Job Location: Miramar, Florida	Date Posted: 12/19/2007
Type of Position: Full-Time Permanent	Availability Date: 01/02/2008
Desired Wage: 45000
	U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience	Willing to Travel:
Highest Degree Attained: Bachelors	Willing to Relocate: No

Objective:
A management position with a progressive company that will effectively utilize my experiences and strengths to efficiently manage business processes accross all levels of the organization.

Experience:
Meritas LLC, Fort Lauderdale, FL
Executive Assistant to the Senior Vice President and Chief Financial Officer
January 2007 – December 2007
Provide administrative support to the Senior Vice President and Chief Financial Officer, as well as other Executives (CEO, President and SVP), as needed; maintenance of executive scheduling; development of department budgets; domestic and international event planning; preparation of board agendas, minutes and corporate resolutions; maintenance of corporate record books; arrange extensive domestic and foreign travel itineraries.

Premier Property Management, Fort Lauderdale, FL
Consultant
January 2006 – Present
Provide administrative support to President; manage monthly board meetings and Association meetings; provide customer service; assist on budget preparation of over $1 million annually; assist on hiring attorneys, accountants, insurance consultants, tax consultants and other professionals as required; solicit, review and negotiate bids and contracts for maintenance projects; plan overall future projects for condominium community; review financials; plan landscaping design and tree trimming for present and future; maintain open communication between all the property committees, owners, and staff; approve purchase of all supplies and materials needed for the maintenance, upkeep, repair, replacement and preservation of the condominium property.

Nova Southeastern University, Fort Lauderdale, FL
College of Pharmacy/Executive Assistant to the Dean
June 2003 – December 2006
Provided administrative support to the College of Pharmacy Dean, as well as other Executives, as needed; including extensive scheduling; maintained and distribute a variety of reports (surveys, budget/salary, personnel, and accreditation reports; travel arrangements and expense processing; draft correspondence.

Worked directly with the Senior Executives coordinating all aspects of the Board and Committees quarterly and non-quarterly meetings including drafting of board materials and minutes; maintenance of corporate records; and coordinating all meeting logistics.

Supervised the administrative staff including hiring, counseling, employee evaluations. Worked on special projects including the planning of annual employee functions (holiday parties, retreats and other special events).

Willow CSN Incorporated, Miramar, FL
Recruiter/Enrollment Specialist
October 2002 – June 2003
Responsibilities included developing and maintained network of contacts to help identify and source qualified candidates; Initiated contact with possible qualified candidates for specific job openings; reviewed applications and interviewed applicants to obtain work history, education, training, job skills, and salary requirements and to provide information about the organization and position; screened and referred candidates for additional interviews with others in the organization; provided information on company facilities and job opportunities to potential applicants; filed and maintained employment records for future references; coordinated informational seminars; created PowerPoint recruiting presentations for individual clients.

Willow CSN Incorporated, Miramar, FL
Human Resources Assistant
December 2001 – October 2002
Responsibilities included providing administrative support to the Human Resources manager, as well as others in the professional services department as needed; updated appointment calendars and reserved meeting rooms; maintenance of office supplies; drafted correspondence; created welcome signs and presentations utilizing PowerPoint software; organized and maintained administrative files; coordinated conferences and staff meetings; screened resumes and scheduled candidates for job interviews.

Aiken, Medley, FL
Office Manager
April 1998 – November 1999
Responsibilities included management of the time sheets and payroll for four employees utilizing QuickBooks software; provided administrative support to the President; created expense reports for the president; maintained archives and general payment ledger for company’s expense account; accounts receivable and payable; produced formatted documents and reports; customer service; maintained office supplies.

Education:
Bachelor of Science: Psychology, June 2006
Nova Southeastern University, Fort Lauderdale, FL

Skills:
Ten years of Administrative and Managerial experience. Self-motivated, goal oriented, dynamic and able to work in a fast paced environment. Communicate clearly and effectively in English and Spanish, both orally and written; Independent decision-maker initiating daily routines and structuring tasks to see that work is accomplished in a timely manner. Type 65 words per minute. Proficient in various software programs such as Windows 2003 & XP (Word, Excel, PowerPoint, and Access), Outlook, Quick Books, Adobe and IAQ photo shop, SCT Banner, and an understanding of organizational strategies to help meet corporate objectives.

Reference:
Upon Request

Candidate Contact Information:

Name: Karen Rivera
Street:	Phone: 954-604-0967
City: Miramar	Fax: -
State: Florida
Zip: 33025
Web Site: