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Executive Assistant, Senior Administrative Assistant, Administrative Assistant Resume
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| Desired Industry: Environmental |
SpiderID: 17035 |
| Desired Job Location: Palm Beach Gardens, Florida |
Date Posted: 11/13/2007 |
| Type of Position: Full-Time Permanent |
Availability Date: Immediately |
| Desired Wage: 35,000 |
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U.S. Work Authorization: Yes |
| Job Level: Experienced with over 2 years experience |
Willing to Travel: Yes, Less Than 25% |
| Highest Degree Attained: High School/Equivalent |
Willing to Relocate: No Preference |
Objective:
Full-time permanent employment with secure, growing organization.
Experience:
2006-2007
Sr. Administrative Assistant, DCR/Lockheed Martin Undersea & Security Systems
Support engineering team of 60, including director, sr. program manager, deputy program manager & quality manager of MS2-RMS Enterprise. Perform a wide variety of project & administrative duties, including calendar scheduling, building maintenance, supplies, equipment maintenance, catering coordination & report composition. Daily online travel reservations & expensing system.
2005-2006 Team Specialist-Guest Programs,
Georgia Aquarium, Inc.
Exhibit educator. Trained to engage aquarium guests, manage staff and volunteers as gallery captain, contributing to special events, as needed.
2004-2005 Project Coordinator, Penpower, General Electric Energy, Centerline Installations
Support global engineering commercial team in Centerline Installations & Field Services division. Managed proposal submittals. Built Excel workbook quotation metrics & PowerPoint presentations. Bid meeting coordinator; operations & orders review preparedness. Utilized Visio software to compile directional flow chart data. Communication point for team. Office equipment & server file maintenance. Field staff tracking. Office support, freight, supply, purchase & reconciliation; meeting, special event & volunteer coordinating; budget tracking; human resources & security support.
1997-2001 Executive Assistant,
The Nature Conservancy, NC Chapter (1999-2001)
Administrative & logistical support to Mid-Atlantic Division VP. Human resource & benefit program management for staff of 48. Calendar & travel itinerary maintenance. Prepare & editing Excel, PowerPoint & Visio presentations. Compile books & logistics for board meetings. Donor database management. Developed chapter-wide Intranet calendar program. Appointed as workshop coordinator, meeting FY00 budget. Essential contact with direct reports, satellite staff, committee members, major donors, partners, legislative staff & vendors.
Sr. Administrative Assistant,
The Nature Conservancy, World HQ
(1997-1999)
Support Government Relations Director & staff of 28. Monitored budgets, tracking monthly expenses. Managed calendar & travel needs. Prepared meeting agendas & background materials for formal presentations. Administered recruitment & personnel staff needs, developing quarterly intern support program. Managed IT requirement demands, ensuring enterprise standards were followed. Maintained inventory of department furniture, telephones & computers. Coordinated all special events & retreats. Contributed volunteer support to local & distant board meetings. Served on advisory team to plan & facilitate relocation of staff to new headquarters. Collaboration with staff & interns, providing direction to meet department goals.
1996-1996 Secretary I - Public Affairs & Conservation Initiatives, Walt Disney World Company
Directing phone calls, compiling weekly reports, email distribution, correspondence, faxing, photocopying & office supply ordering. Preparation & submission of check requests & expense reports. Served on Team Disney's Environmental Circle of Excellence committee with focus on recycling through representation of Public & Government Affairs departments.
1992-1996 Assistant - Conservation Action Resource Center,
Zoo Atlanta (1993-1996)
Assisted Sr. VP & 6 department managers. Responsibilities in education, graphics, volunteer resources, design, research & conservation. Supported conservation fellows, interns, speakers & environmental partners. Developed & managed successful zoo-wide recycling program. Traced & maintained research department budgets. Served as conference headquarters, assisting 1600 delegates in 1994 annual American Zoo & Aquarium Association conference (AZA), managing volunteer activities. Coordinated installation of distance-learning (GSAMS) network, providing daily communications with state officials & school personnel. Responsible for accuracy & quality in record year of grant proposals.
Executive Secretary to Director & CEO, Zoo Atlanta (1992-1993)
Managed calendar activities for Director, coordinating all zoo office administration. Arranged monthly meetings for board & committee members. Prepared daily correspondence. Involved in state & local interests, collaborating with legislative partners. Coordinated sponsored seminars, lectures & conferences.
Education:
·General Business,
Detroit College of Business
·Riverside High School
Diploma, 1974
·Course modules completed in conservation education, small animal handling, volunteer coordinating, human resource management & information technology.
Skills:
·Proficient in Microsoft Office & Windows
·Typing @ 80 wpm
·Excels in a Team Environment
·Utilizes Initiative & Creativity
·Effective Management of Time
·Strong Interpersonal Skills
·Flexibility to Accommodate Pressures & Demands
·Demonstrates Unyielding Integrity
·Resourceful, Assertive, Energetic & Self Motivated
·Extensive Organizational Skills
·Independent Thought & Mature Business Judgment
·Detail-oriented & ability to multi-task
·Strong Oral & Written Communication Skills
·Sales & Customer Service Oriented
Additional Information:
·Office Management & Supervision
·Project Coordinating
·Fundraising & Special Events Coordinating
·Audio Visual/Presentation Proficiency
·Legislative, Board & Event Planning
·Problem-Solving Skills
·Proposal Tracking
·Distance Learning Network Planning
·Domestic & Int’l. Travel Coordinating
·Proficiency in File Management
·Budget & Financial Analysis
·Proofreading Skills
·Calendar & Appointment Scheduling
·Volunteer Coordinating
·Environmental Educator
·Human Resource & Benefit Management
Reference:
Professional References Submitted Upon Request
Candidate Contact Information:
| Name: Veneita (Vinny) Mullins |
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| Street: |
Phone: 561-307-2760 |
| City: Palm Beach Gardens |
Fax: - |
| State: Florida |
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| Zip: 33418 |
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| Web Site: |
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