Administrative Assistant Resume

Desired Industry: Import/Export	SpiderID: 17005
Desired Job Location: Clearwater, Florida	Date Posted: 11/12/2007
Type of Position: Full-Time Permanent	Availability Date: open
Desired Wage: 38,000
	U.S. Work Authorization: Yes
Job Level: New Grad/Entry Level	Willing to Travel: Yes, Less Than 25%
Highest Degree Attained: High School/Equivalent	Willing to Relocate: No

Objective:
Successful Administrative Assistant with 2 year experience in Import/Export environment seeks challenging position as Execeutive Administrative Assistant. Will consider all Administrive Assistant positions in logistics environment.

Experience:
9/2006 – present JPMorgan Chase 10420 Highland Manor Drive Tampa, Fl. (813)432-8005

Administrative Assistant - Collect Mail from mailroom. Maintain employee records, such as document time off, sick time, vacation time, personal time, and contact information. Create requisitions for office supplies for department and maintain supply cabinets. Maintain equipment printer, copier and fax. Send emails, create meetings on calendar, contact employees, and reserve conference rooms. Manage schedules and coordinate arrangements for meetings and events. Take minutes in meetings and create formalized meeting minutes for clients to review. Process client checks and send checks for deposit. Send helpdesk tickets to IT for computer issues, set up employees, and phone issues. Ship documentation to US Customs for CCATS SNAP-R applications for exports. Receive CCATS and Export License applications from US Customs, scan copies and save soft copy.
Trade Analyst - Receive emails from export teams to update and/or post parts to client’s encryption list. Classify parts in classifier. Upload parts on excel spreadsheets to be dumped into classifier database.
10/2002 – 09/2006 Home Shopping Network 1 HSN Drive St. Petersburg, Fl. 33729 (727)872-1000

Import Coordinator - Check import documentation for accuracy against original purchase order information and confirm order compliance is consistent with established import guidelines. Determine/verify Harmonized Tariff numbers on potential buys. Communicate logistics requirements to merchandising staff and vendors when necessary. Communicate US Customs Rules and Regulations to merchandising staff when necessary. Correspond with merchandising staff on any QA issues, missed ship dates, and short windows. Monitor exception reports from logistic providers and communicate to merchandising staff for necessary action. Monitor over, short, and damage reports. Assist in obtaining disposition and providing disposition of defective merchandise via L/C damage reports. Calculate estimated landed costs. Calculate actual landed costs for invoicing. Track and update import orders in the pipeline. Track and update Today’s Special log. Correspond with Fulfillment centers to ensure timely arrival of shipments. Monitor daily reports to establish timeline. File import documents and related paperwork.
Previous duties as a Showroom Supervisor - Cycle count, purge, and receiving alternate as required. Responsible for ensuring that all samples are pulled, prepped and available to support the live shows. Supervise and lead team by planning and prioritizing tasks, delegating responsibilities while following through to ensure that all tasks are completed. Train, coach and counsel team to ensure that tasks are completed to meet established standards, all shows having all items prepped and on time in a 24/7 operation. Assist backstage crew with last minute drop in request from planners and/or hosts/on air guests and/or show changes that occur. Hold weekly staff meetings with employees. Maintain Kronos application for time sheets on personnel. Interview qualified candidates for employment and/or temporary personnel.

5/1999 – 1/2002 Digital Lightwave, Inc. 15550 Lightwave Dr. Clearwater, Fl. 33760 (727)442-6677

Stockroom Lead - Shipping and receiving alternate as required. Receive all accepted material to stock. Manage kits and filling shortages to Production Floor. Manage all aspects of the MRB area, including the coordination of MRB meetings. Manage and coordinate board returns for production by contacting vendors and handling appropriate paperwork. Manage and maintain the Production supply cabinets. Process requisitions for materials to Purchasing. Expedite Purchase Orders and part shortages from vendors. Review and process obsolete parts. Process ECN’s. (Engineering change notice) Cycle counts. Give work schedule to appropriate employees. Perform Production Planning duties, such as open work orders, issue pick tickets, maintain P/N’s, maintain BOM’s, and Process all Warranty Repair Units (shipped) Calibration, Upgrade-no charge, Software Upgrade, and ECN in Pointman. On Pointman Steering Committee. Set up and organized stockroom into numeric sequential order. Create ISO Forms for shop floor and spreadsheets. ISO 9001 Company.

11/1998 – 4/1999 ESCO Manufacturing, Inc 13901 Lynmar Blvd Tampa, FL 33626 (813)855-9466

Receiving clerk and shipping clerk alternate as required, responsible for checking incoming cores, reporting shortages or damages. Other duties include pulling kits and delivering them to the shipping dept, putting away stock, maintaining accurate inventory records, inputting data and alerting purchasing when material is low. Assisted in shipping cores out to customers.

6/1998 – 11/1998 IC Intracom USA 550 Commerce Blvd. Oldsmar, FL 34677 (813)855-0550

Customer Service Representative responsible for issuing credit, RMA’s and processing them against numerous accounts. Interfacing with Sales in assisting in orders and troubleshooting problems. Other duties included Telemarketing, running reports, and pick tickets. Customer follow-up on problem issues.

4/1992 – 6/1998 Genesis Manufacturing, Inc. 141 Burbank Road Oldsmar, FL. 34677 (813)854-1661

Stockroom Team Leader, receiving, and shipping clerk alternate as required. Managed jobs to stockroom personnel. Responsible for issuing material, receiving material into inspection, receiving material into the stockroom, putting together kit packages for employees, data inputting, assisting the production floor with part shortages and cycle counting. Managed and processed all RMA’s and RTV. (Return to vendor) Provided schedule of kits going to floor. On Pointman Steering Committee and ISO Team. Certified on forklift. ISO 9002 Company.

Education:
Clearwater High
540 S. Hercules Avenue
Clearwater, Fl. 33764 (727)298-1620
G.E.D. 2004

Skills:
Self-motivated person eager to learn and fast learner. Work well with minimal direction as well as in a group environment. Welcome every new experience as challenge for me to grow. Work great in fast pace environment and multitask projects. Detail oriented. Strong computer skills. Knowledgeable in TradePrism, Classifier, DDMEz, Matrix One, MOVE, Kronos, Retek, Pointman, People Soft and Growth Power systems. Proficiency in Microsoft Word, Excel, ACCESS, Outlook, Lotus Notes, and PowerPoint.

Reference:
Available upon request.

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