Bookkeeper - Office Manager Resume

Desired Industry: Accounting/Bookkeeping	SpiderID: 16254
Desired Job Location: san jose, California	Date Posted: 10/11/2007
Type of Position: Full-Time Permanent	Availability Date: 15 Octobenr 2007
Desired Wage: 25 / hour
	U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience	Willing to Travel: No
Highest Degree Attained: None	Willing to Relocate: No

Objective:
Office Manager / Bookkeeper for small or start-up company utilizing my QuickBooks experience.

Experience:
Self-employed Contractor 2002–2005; 2006–Present
• Code and enter invoices for payment into QuickBooks. Generate check runs.
• Bank and credit card reconciliations.
• Daily reconciliation of cash, checks and credit card receipts.
• Generate invoices; post customer payments and bank deposits into QuickBooks.
• Edit expense reports for reimbursement.
• Enter purchase orders with manufacturers, expedite deliveries and inventory management.
• Coordinate consultant agreements.
• Payroll preparation for 50 people.
• Set-up filing systems, organize files, provide file maintenance for various clients in medical
products, pet industry, professional services consulting, health and fitness, and retail .

PROFESSIONAL EXPERIENCE

NeoGuide Systems , Los Gatos, CA 1/05 – 9/06
Accounts Payable / Office Administrator
• Vouchered invoices for payment into Quickbooks and QAD.
• Processed expense reports for reimbursement.
• Processed credit card charges into QAD; reconciled credit card statement monthly.
• Set-up new vendors and processed purchase orders into QAD.
• Entered receivers into QAD and resolved receiving discrepancies with vendors.
• Coordinated with outside vendors on facilities issues.
• Interfaced with IT consultant regarding phones, voice mail, e-mail and other computer related issues.
• Coordinated complex international shipment of medical equipment for clinical trials.
• Organized company picnic; BOD meetings and company lunches.

Silicon Graphics, Inc - Vyyo Inc. - Packeteer. Inc. 12/98 – 09/01
Order Administrator
• Edited international and domestic reseller, distributor, OEM and direct PO’s for accurate pricing
and terms prior to entry into Great Plains, Platinum and Oracle databases.
• Interacted with contract manufacturers to obtain delivery and scheduling status for customers.
• Generated invoices into Great Plains and Quick Books; validated information to ensure proper
commission to sales; generated commercial invoices for international shipments.
• Created RMA process; tracked Customer Satisfaction RMAs using Excel.
• Converted new and renewal support contracts in Clarify. Reconciled support contract database issues
that required extensive problem solving and research.
• Created Internal Order Form to simplify process for ordering equipment for employee use.
• Created Exception Pricing Form and process for Sales.
• Collected on outstanding receivables. Generated credit memos to resolve disputed invoices.
• Set up account with company for warehousing, freight forwarding and customs broker services.
Office Administrator
• Scheduled meetings; made travel arrangements; negotiated contracts for corporate housing.
• Entered invoices for payment into Quick Books; edited expense reports.
• Managed purchasing function.

Sun Microsystems, Inc., Milpitas, CA 2/95 – 6/98
Remote Access Coordinator
• Internal support to Sun employees in distribution of digital token cards for remote access.
• Coordinated the facilitation of remote access account requests with managers and temp/contractors.
• Analyzed digital token card problems for customers and initiate corrective action.
• Activated customer accounts providing PINs; added records to appropriate remote access servers.
• Managed the digital token card inventory for domestic and global distribution.
• Member of project teams for re-engineering new service desk and Phase III ISDN implementation.

Stanford University School, Schools of Medicine and Comparative Medicine 11/93 – 1/95
Administrative Associate
• Provided computer and administrative support to Associate Deans and Veterinarians.
• Managed appointment calendars, scheduled meetings, provided phone messaging, mail processing.
• Wrote draft responses to routine correspondence, handled travel arrangements.
• Processed University purchase orders, snap checks reimbursements and reconciled monthly billings.

Sgarlato Laboratories, Inc., San Jose, CA 6/91 – 4/93
Office Manager
• Managed personnel, accounting and purchasing functions.
• Primary contact for doctors to place orders for surgical implants.
• Coordinated trade shows.
• Interfaced with ad agency in developing new advertisements and trade
show booth and logo.
• Administrative support to President, VP and Director of Sales.

Previous Experience
Office Manager / Order Administrator
• Provided pricing and delivery information to customers; booked orders and expedited shipments.
• Liaison between OEM customers and field sales, manufacturing, shipping and accounting personnel.
• Extensive customer contact on technical questions, problems, complaints and solutions.
• Resolved billing and collection problems using computer input and reporting methods.
• Applied commission payments and entered into computer system.
• Provided administrative support to President and outside sales force.
• Maintained and distributed accurate records and forms involving contracts administration.
• Coordinated trade shows, sales seminars and training meetings.
• Trained sales personnel in procedures for completing sales documentation.

Candidate Contact Information:

Name: lisa meddows
Street: -	Phone: 4083568278
City: -	Fax: -
State: -
Zip: -
Web Site: