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| Desired Industry: Entertainment |
SpiderID: 1597 |
| Desired Job Location: New York, New York |
Date Posted: 12/21/2004 |
| Type of Position: Full-Time Permanent |
Availability Date: ASAP |
| Desired Wage: 45,000 |
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U.S. Work Authorization: Yes |
| Job Level: Experienced with over 2 years experience |
Willing to Travel: Yes, 25-50% |
| Highest Degree Attained: Bachelors |
Willing to Relocate: No |
Objective:
To find a full time administrative position within the theatre/entertainment and or media industry.Office Support, Marketing Assistant
PC Skills: MS Word, Excel, Power Point, Outlook, Lotus Notes, ACT, and Siebel
Experience:
11/04-Present-Toys R US-Wayne, NJ (Temporary Assignment thru Kelly Services)
Product Manager Assistant
· Gather vendor and product information for various reports.
· Prepare weekly and daily reports using Excel.
· Research UPC codes via Internet.
· Assist Guest Services with special projects.
8/03-10//04 GE Capital-Montvale, NJ (Temporary Assignment thru Kelly Services)
Administrative Assistant
· Prepare monthly sales reports using Siebel and Excel.
· Manage a database.
· Internet Research.
· Managing and prioritizing incoming and outgoing communications, including internal/external mail, telephone calls, reports, etc.
· Filing and organizing communications to ensure smooth and timely flow of information in and out of the office.
· Answer a multi-line phone system.
· Distribute leads.
· Obtain and maintain office supplies.
· Participate in weekly staff meetings.
· Participate and take notes in monthly training meetings.
· Assist on special projects i.e. budget breakdown for department.
· Track invoices and PO’s for specific clients.
· Make all travel arrangements for reps i.e. book hotels negotiate rates, car rentals etc.
· Coordinate with other firm executives i.e. meetings.
· Interact with high level executives within GE and with outside clients.
5/02-7/03 Ricoh Corporation-West Caldwell, NJ (Temporary Assignment thru Randstadt)
Marketing Assistant
· Support Director of Digital Duplicator and Wide Format Division.
· Creating, formatting and editing correspondence and presentations with minimal direction.
· Maintaining calendar, including heavy meeting and appointment scheduling, departmental meetings, and conference arrangements.
· Handle all special requests for meetings i.e. catering, audiovisual needs.
· Make all travel arrangements via online service, book hotels negotiate rates, car rental etc.
· Following up on various activities to ensure closure, completion and deadlines are met.
· Process all expense reports.
· Prepare launch kits for dealers and reps.
· Order all office supplies.
· Provide office support for outside field reps.
· Assist in gathering competitive information for various reports.
· Prepare all paper work for local trade shows.
· Plan special outings i.e. dinners for Region Sales Meetings.
· Interact with high level executives.
7/01-4/02 Becton Dickinson-Franklin Lakes, NJ (Temporary Assignment thru Kelly Services)
Administrative Assistant
· Personal Administrative Assistant to Director of Operations.
· Creating, formatting and editing correspondence and presentations with minimal direction.
· Maintaining calendar, including heavy meeting and appointment scheduling, departmental meetings, and conference arrangements.
Handle all special requests for meetings i.e. catering, audiovisual needs.
· Make all travel arrangements via online service, book hotels negotiate rates, car rental etc.
· Following up on various activities to ensure closure, completion and deadlines are met.
· Process expense reports.
· Interact with high level executives within Becton Dickinson and with outside clients
3/00-3/01 Pace Inc-Parsippany, NJ
Administrative Assistant
· Assemble presentation decks for client meetings.
· Prepare sales tables for clients.
· Format and edit CCR’s.
· Type and distribute JPT and marketing meeting notes.
· Coordinate with agency and departments for fulfill special project requirements i.e. color copies of presentations and proposals.
· Coordinate and setup client meetings.
· Assist in preparing and shipping materials for PCI seminars.
3/99-3/00 Warner Lambert- Morris Plains, NJ
Administrative Assistant
· Creating, formatting and editing correspondence and presentations with minimal direction.
· Maintaining calendar, including heavy meeting and appointment scheduling, departmental meetings, and conference arrangements.
Handle all special requests for meetings i.e. catering, audiovisual needs.
· Make all travel arrangements via online service, book hotels negotiate rates, car rental etc.
· Prepare and process expense reports.
3/92-2/99 Potalsoft Inc-Lyndhurst, NJ
Marketing Assistant
· Prepare all proposals, contracts and sales agreements.
· Handle all incoming calls.
· Develop office procedures.
· Prepare information packets for clients.
· Purchase all office supplies and equipment.
· Prepare all paper work for local trade shows.
· Process expense reports.
3/90-3/92 Medieval Times-Lyndhurst, NJ
Group Sales Coordinator
· Prepare and manage direct mailings to organizations and corporations.
· Telemarketing campaigns.
· Schedule groups for show nights.
· Coordinate special private cocktail hour for groups and organizations.
· Coordinate group before, during and after show.
· Managed entertainment personnel on show night.
7/88-3/90 Scriptex Enterprises-Mahwah, NJ
Customer Service Representative
8/86-7/88 Telephonics Inc-Maywood, NJ
Sales Support Representative
Education:
BA Communication Arts
Skills:
MS office and database management
PC Skills: MS Word, Excel, Power Point, Outlook, Lotus Notes, ACT, and Siebel
Reference:
Furnished Upon Request
Candidate Contact Information:
| Name: Jackie Goodrich |
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| Street: - |
Phone: 973-248-0919 |
| City: Pompton Lakes |
Fax: - |
| State: New Jersey |
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| Zip: - |
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| Web Site: |
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