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| Desired Industry: Management |
SpiderID: 12336 |
| Desired Job Location: Waldorf, Maryland |
Date Posted: 4/19/2007 |
| Type of Position: Full-Time Permanent |
Availability Date: 07/01/2007 |
| Desired Wage: 65K yr & 5k bonus |
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U.S. Work Authorization: Yes |
| Job Level: Management (Manager, Director) |
Willing to Travel: Yes, Less Than 25% |
| Highest Degree Attained: Other |
Willing to Relocate: No |
Experience:
11/03- Present BDO SEIDMAN LLP, New York, NY
Personal/Executive Assistant to Partnersˇ¦ & Group Administrator
„« Report to one managing Partner, a Partner and assist four managers' and nine accountants
„« Manage professional and personal busy calendars for the partnersˇ¦
„« Prepare, schedule, confirm & cancel professional/personal appointments
„« Schedule conference calls, manage telephone calls, screen calls and message traffic
„« Revise proposals, type engagement letters, general letters to new/existing high profile clients
„« Coordinate travel and lodging (Domestic & Intˇ¦l) for seminars and conference registrations
„« Manage Partnersˇ¦ personal finances and expense reports
„« Coordinate messengers/couriers and confirm receipts
„« Organize and execute special events
„« Maintain track of all subscriptions/renewals and certificates
„« Advocate new employees in our group with work papers
„« Notarize professional and personal documents
3/03-11/03 BROADWAY PERSONNEL, New York, NY
Temp Assignments ˇV Similar to below:
3/03-6/03 CGMP LLC, New York, NY
Legal Secretary ˇV Temporary Assignment through Broadway Personnel
„« Reported to three Partnersˇ¦ and assisted three associates
„« Managed professional and personal busy calendars for the Partnersˇ¦
„« Scheduled, prepared, confirmed & canceled professional/personal appointments
„« Arranged conference callsˇ¦, managed telephone calls, screened calls and message traffic
„« Coordinated travel and lodging (Domestic & Intˇ¦l) for seminars and conference registrations
„« Assisted with translations, word processing legal documents, correspondence, faxing, photocopying, and filing
„« Distributed mail; forwarded mail to Brazil, Argentina, Barcelona and Madrid; coordinate messengers/couriers
„« Posted time by client, generated monthly billing statements compiled and generated monthly expense reports
„« Monitored office supply inventory; re-orded and replenished
„« Handled errands to Brazilian Chamber of Commerce and Courts
„« Notarize professional and personal documents
2/97-03/03 APPLE CONSTRUCTION LTD., New York, NY
Personal Assistant to President (Owner) & Office Manager
„« Reported to the President
„« Managed the office and workers during Presidentsˇ¦ absence
„« Handled professional and personal busy calendar
„« Scheduled conference callsˇ¦, managed telephone calls, screened calls and message traffic
„« Coordinated professional and personal travel/lodging arrangements
„« Managed Presidentsˇ¦ personal finances and expense reports and prepared manual checks when necessary
„« Oversaw processing of accounts payable (vendors) and resolved payment problems on a daily basis
„« Dealt with vendors' concerns; stopped payments and made bank deposits
„« Input accounts payable/receivable entries
„« Conducted month-end closing
„« Tallied and distributed expense checks for employees
„« Provided customer and staff assistance in troubleshooting, problem identification and resolution
„« Initiated purchase orders, ordered all office supplies and supplies for job sites per Presidentsˇ¦ approval
„« Administer diverse administrative office support including preparation of letters, copying, faxing, and filing
„« Sorted/processed mail and coordinated packages being dispatched by carriers and messengers
„« Enrolled employees in health insurance and assisted employees in completing forms and terminated benefits
„« Notarize professional and personal documents
„« Presidentsˇ¦ personal shopper
Education:
06 STRATFORD CAREER INSTITUTE, Washington D.C.
Major: Business Management - Diploma
9/00-07/04 FASHION INSTITUTE OF TECHNOLOGY, New York, NY
Major: Image Consultant ˇV Associates and Major: Fashion Styling ˇV Associates
3/96-03/97 NEW YORK PARALEGAL SCHOOL, New York, NY
Major: Paralegal/Litigation Specialty Assistant Course
Skills:
„« Windows XP 2003, MS Word, Excel, Outlook, Access, QuickBooks, Lotus Notes, Dictaphone and PowerPoint
„« Expertise in all office and managerial procedures, legal terminology, records/inventory, bookkeeping
„« Management, Organizational, Multi-tasking skills, Perfectionist and Personal shopper
„« Notary Public, County of Manhattan
„« Bilingual in Spanish
Candidate Contact Information:
| Name: Michele Santiago |
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| Street: |
Phone: - |
| City: Waldorf |
Fax: - |
| State: Maryland |
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| Zip: 20601 |
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| Web Site: |
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