Executive Assistant Resume

Desired Industry: Human Resources	SpiderID: 12214
Desired Job Location: Manalapan, New Jersey	Date Posted: 4/10/2007
Type of Position: Full-Time Permanent	Availability Date: ASAP
Desired Wage: 60,000
	U.S. Work Authorization: Yes
Job Level: Management (Manager, Director)	Willing to Travel: No
Highest Degree Attained: High School/Equivalent	Willing to Relocate: No

Objective:
A candidate with proven ability in business, possessing an entrepreneurial spirit, with an analytical approach to problem solving. Effective at improving operational performance, through teambuilding, project management, cost savings and excellent influencing skills

Experience:
Professional Experience

CDI Business Solutions 11/04 – 3/07

Executive Assistant to IT Services Vice President/Branch Administrator
• Recovered over $500,000.00 in outstanding payments to CDI through follow up and building relationship with our clients.
• Team Lead responsible for insuring we are SOX compliant. Maintain all files according to SOX procedures and had no errors on our division audit
• Fulfill assigned back office support tasks using standard operating procedures, work instructions, policies, guidelines, SOX procedures and Guidelines, standard documentation, and Service Level Agreements
• Assist in the resolution of field operational issues related to payroll, billing, accounts receivables, accounts payable, and financial reporting
• Ensure our employee database is in line with ADP
• Perform Staff Administrator functions for the region in accordance with all CDI policies and legal guidelines, including but not limited to, preparation of offer letters, administering drug tests and background investigations, process employee status forms, maintain employee records and conduct staff hire orientations
• Gathers candidate background information, enter information into the database, and maintain database
• Assist HR managers by processing Worker’s Compensation and Unemployment claims
• Act as a liaison between corporate office and branch office in human resource functions such, e.g. payroll, billing, accounts payable and receivables, and company programs and communications
• Responsible for extracting and preparing information from the data warehouse and other CDI financial systems
• Create and maintain operational reports for the Eastern Region as required
• Schedule and coordinate meetings, training and other events/activities
• Provide general administrative support to the executive and management teams as required
• Sources, contacts, interviews, prepares resumes and checks references for interested, qualified candidates by following CDI recruiting policies and procedures
• Facilitates the hiring of qualified candidates by working closely with Account Managers
• Promote and maintain a positive image of CDI Corporation
• Work closely with the Help Desk in setting up and maintaining newly created accounts and account deletions

JP Morgan Chase 11/02 – 2/04

Administrative Assistant to Corporate Sector Technology 7/03 – 2/04
• Create and run queries developed by utilizing Business Objects
• Import employee information from PeopleSoft into Microsoft Access and develop appropriate queries
• Create tables, reports and forms in Microsoft Access
• Process monthly salary and severance reports for Finance Department
• Maintain severance expense database
• Process employee data changes (i.e. cost center, leave of absence, status, flexible work arrangements, promotions, and appraisal ratings)
• Process severance letters and release agreements
• Coordinate meetings with employees being release from firm to provide guidance on next steps
• Proofread and edit interim reviews
• Assist with ad hoc projects as needed
• Coordination of Employee Recognition Program

Administrative Assistant to Lead HR Vice President for Tech. Outsourcing Team 11/02-6/03
• Provide Administrative Assistance to the Senior Management Transition Team responsible for contract negotiations surrounding the outsourcing of JP Morgan Chase Technology to IBM
• Coordinate the orientation sessions between JP Morgan Chase Employees and IBM Managers
• Proofread and distribute all employee communications including official IBM Offer Letters
• Fielding employee questions, researching and routing accordingly to provide timely responses
• Coordination of Employee Recognition Program
• Responsible for maintaining, scheduling and confirming Senior Management appointments
• Interact with entire outsourcing team composed of JP Morgan Chase and IBM Personnel
• Coordinate and attend weekly outsourcing planning and update meetings; responsible for preparing and distributing minutes
• Assist with ad hoc projects as needed

Raritan Bay Federal Credit Union 5/02-10/02

Collector/Adjuster
• Within first five months as Collector/Adjuster, Credit Union delinquencies decreased from over $2,000,000 to $900,000
• Followed-up on delinquent, high-balance and credit balance accounts by phone and/or letter
• Contacted delinquent members by phone and mail to determine the reasons for delinquency and assisted in developing plans to bring accounts to a current status
• Updated and tracked activity on accounts through delinquent loan recovery system
• Researched payroll deductions, stops, starts and changes as they may affect the status of a loan repayment
• Negotiated and settled balances; made recommendations when to initiate foreclosure or repossession
• Filed all claims, attended hearings, and coordinated with trustees for bankruptcy filings
• Coordinated promotional loan events
• Volunteered and assisted in promotional events to increase client base and increase Credit Union visibility

Mitsui & Co. (U.S.A.), Inc. 7/90-5/02

Administrative Assistant to the New York Credit Risk Management Group
• Provided assistance to the business departments on the credit worthiness of customer’s through investigation
• Assisted Managers with the Export Insurance programs for Mitsui USA
• Provided continuous training and assistance to the Risk Management Group and branches with newly established systems
• Improved “past due” reports to be more user friendly
• Worked closely with legal staff with the preparation of UCC-1 filings
• Assisted in monitoring past due and over credit situations in order to promote proper risk management
• Responsible for the collection of past due accounts
• Processed applications/approvals for our subsidiaries. Assigned approval numbers and input approved lines and conditions into P.C.
• Obtained, recorded and invoiced Dun and Bradstreet reports for overseas office and subsidiaries
• Prepared and processed expense vouchers using SAP
• Assisted accounts payable by paying invoices with a Non-Trade Purchase Order created by the New York business departments and branches
• Close teamwork/partnership with our staff, branch and overseas office in order to achieve an efficient workflow

Education
• New York City Technical College, 1 year/Executive Secretary

Computer Software
• RAPID, SOX, Microsoft Word, Excel 7.0, Power Point, Windows 2000, Microsoft Outlook, Internet Explorer, SAP, Lotus Notes, PeopleSoft, Business Objects and WEBI systems, Microsoft Access

Additional
• Introductory to Credit Analysis Certificate

Skills:
• RAPID, SOX, Microsoft Word, Excel 7.0, Power Point, Windows 2000, Microsoft Outlook, Internet Explorer, SAP, Lotus Notes, PeopleSoft, Business Objects and WEBI systems, Microsoft Access

Reference:
Barry O'Donnell - 215-282-8722
Edelmira Chavers - 212-770-8010
Kolette Mangano - 908-766-2265

Candidate Contact Information:

Name: Angelica Marquez
Street: -	Phone: 7327923577
City: Manalapan	Fax: -
State: New Jersey
Zip: 07726
Web Site: