Sr. Executive Assistant Resume

Desired Industry: Clerical/General Office	SpiderID: 1021
Desired Job Location: Houston, Texas	Date Posted: 8/13/2004
Type of Position: Full-Time Permanent	Availability Date: 8/15/04
Desired Wage: 46,000
	U.S. Work Authorization: Yes
Job Level: Management (Manager, Director)	Willing to Travel: Yes, More Than 75%
Highest Degree Attained: Other	Willing to Relocate: No

Objective:
A busy position in a stable firm that will capitalize on acquired expertise and experience

Experience:
April 2003-Present Cooperheat-MQS Houston, TX
Executive Administrative Assistant to the CFO, VP of Sales/ Marketing and the Director of Restructuring
* Answer phones for key executives, route to appropriate departments or take messages accordingly.
* Collect, prepare, analyze, and communicate relevant service and operations information to various departments.
* Perform necessary administrative functions such as report writing and composing correspondence and establish procedures for orderly operations.
* Process expense reports.
* Coordinate meetings, trade shows, reserve rooms, catering, set-up and clean up.
* Assist with special projects, events, and promotions.
* Coordinate and direct projects involving analytical reporting and tracking to aid executives.
* Provide Executives with administrative and administrative support including managing the executive's schedule, arranging appointments, travel, (international and domestic) meetings, conference calls, etc. Also provide support to Executive's direct reports as needed.
* Serve as contact for people inside and outside of the company.
* Translate documents/communication as needed

January 1997 to August 2002 Adair International Oil and Gas, Inc. Houston, TX
Human Resources Manager//Bookkeeper/Senior Executive Assistant to CEO and CFO 7/98-8/02
* Designed, planned, and implemented human resources programs and policies including staffing, compensation, benefits, visa/green card processing, employee relations, training, and health and safety programs.
* Monitored, supervised and managed all company activities on a day-to-day basis
* Utilized creative strategies to grow the company's market share
* Coordinated all meeting arrangements for the quarterly Board of Directors' meetings
* Trained and cross-trained to improve quality and depth of personnel
* Directed and participated as needed in sales, customer relations and collections. Monitored cash flow.
* Responsible for internal affairs of the company (stockholder queries, stock updates, and stock issuing)
* Handled all accounts payable/receivable for the office. Assisted with preparation of documents for monthly financial reports and the annual audit. (Reconciliation of accounts)
* Assisted in filing Edgarized forms and reports with the Securities and Exchange Commission (SEC) (10KSB, 10QSB, Form 144, S8, 8K, DEFA14A, FORM 4, FORM 5)
* Maintained employee payroll, verified and processed expense reports and supervised company benefits.
* Extensive international travel arrangements, typing, copying, screening calls and fielding inquiries when staff was not available.
* Handled all personal accounting for CEO and CFO. Trusted with power of attorney for both principals.
* Performed other duties as assigned from time to time

Executive Administrative Assistant 1/97-7/98
* Assisted executive level personnel (CEO, CFO, COO, President) in duties required
* Assisted CEO and CFO with preparation of Annual Shareholders' Meetings
* Maintained calendar of appointments, coordinated special events (breakfast meetings, luncheons, in-house and outside conferences and presentations)
* Prepared and sent press releases via contact through PR Newswire
* Prepared PowerPoint presentations for meetings/shareholders' meetings and visiting companies
* Translated documents for executives
* Administrative work (typing, filing, answering phone calls and travel arrangements)

* Administrative work (typing, filing, answering phone calls and travel arrangements)

Education:
University of Phoenix
Houston, Texas
August 2002- present

Skills:
Microsoft Word- Excel- PowerPoint-Access-Outlook - Adobe Acrobat- QuickBooks -Great Plains- Geolocator- PEC WEB-ACT -internet- accounts receivable- accounts payable- payroll- 10 key by touch - SEC filings-Switchboard-Bilingual Spanish/English (Read, Write and Speak (Castilian))

Additional Information:
Qualification Highlights:
* I am a dependable, experienced, creative, energetic professional with proven ethics and leadership ability.
* My tact, diplomacy and communication skills enable me to interact with all levels of people and perform as a team player.
* I have a cheerful attitude and the flexibility to set priorities and handle multiple tasks under pressure.

Reference:
Available Upon Request

Candidate Contact Information:

Name: Vivian Quintero
Street: -	Phone: 2819807176
City: -	Fax: -
State: -
Zip: -
Web Site: