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Executive Administrative Assistant Job
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| Employer Name: |
SpiderID: 2224238 |
| Location: san francisco, California |
Date Posted: 5/14/2008 |
| Wage: 55k |
Category: Clerical/General Office |
| Job Code: |
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Job Description:
Primary Responsibilities
•Manage the Team calendar; coordinate meetings; confirm appointments
•Coordinate travel details for Team members and (2) Partners; register for events and conferences
•Update and maintain the contact database in Outlook
•Periodic data entry and printing of various management reports in Excel
•General office support which includes answering phones greeting clients distributing mail scanning and electronic filing and various mailings and FedEx preparation
•Order and maintain office and pantry supplies
•Prepare expense reports for Team members and (2) Partners
•Provide backup support for large meeting planning
.Various ad hoc projects as required
Other Responsibilities
- Heavy maintenance of advisor's constantly changing calendar
- Type and proof correspondence, reports as directed
- Manage expense reports
- Heavy scanning and filing
- Occasional project involvement
Job Requirements:
Skills Required:
• Team Player
• Able to navigate MS Outlook with an intermediate level of proficiency
• Must be extremely organized, accurate and detail oriented
• Able to prioritize in a fast-paced environment with demonstrated ability to handle multiple competing tasks and demands
• Strong verbal and written communication skills
• Able to work independently and together in a team environment
• Present a professional demeanor and a “anything it takes” attitude
Technical Skills
• Strong computer proficiency with email, internet and MSOffice
• Specific proficiency in MS Outlook using email, calendar, contacts, journal
• Specific proficiency in MSWord creating labels and mail merge
• Specific proficiency in MS Excel creating basic spreadsheets, formatting cells, data entry and printing reports
Experience
• Minimum of two years of administrative experience, preferably in the financial services industry,
Job Criteria:
Start Date: ASAP
Position Type: Full-Time Permanent
Years of Experience Required: 3
Education Required: Bachelors
Overnight Travel: None
Vacation Time: 3 weeks / year
Job Benefits:
Health/Dental Benefits, Retirement Benefits, Stock or Stock Options, Paid Holidays, Vacations, and Sick Leave
Contact Information:
| Contact Name: Anton Velli |
Company Type: Employer |
| Company: Ashton Lane Group, Inc |
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| City: San Francisco |
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| State: California |
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| Zip: 94132 |
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